Special Meeting of Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated September 22, 2026, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft receive the Proposal from the North Hastings Library Board for information and discussion purposes.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft deny the request for emergency funding of $35,000 from the North Hastings Public Library, as submitted in the proposal.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft accept this staff report for information purposes only; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft adopt Building Department Standard Operating Policy 01-2026 Re: Dormant Building Permits and the Ultimate Limitation Period.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Notice of Award of RFQ for Bancroft Dam Environmental Study Report, for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Amendments to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and Introduction of Mandatory Privacy Impact Assessments report, for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive this report and presentation for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby permit the closure of municipal roads, starting at 60 Monck Street, travelling east along Monck Street, Sherbourne Street and Bridge Street to the intersection of Bridge Street West and Hastings Street North. Closure continues north on Hastings Street North, and West on Station Street ending at Riverside Park for the Bancroft Lions Club's Annual Santa Clause Parade on Saturday, December 5, 2026, commencing at 2:30 pm, and dispersing at approximately 3:30 pm. AND FURTHER THAT: the downtown parking be blocked off during the Santa Claus Parade; AND FURTHER THAT: this resolution be circulated to the Ministry of Transportation for approval due to the impacts on Connecting Link highway areas.

BE IT RESOLVED THAT: that the Council of the Corporation of the Town of Bancroft does hereby receive the Escalating Ontario Provincial Police Costs and the Growing Burden on Small Municipal Tax Base letter, prepared by the Town of Bancroft for distribution to the Office of the Solicitor General, for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby request that the Province of Ontario commit to a province-wide property reassessment in 2027 and establish a regular assessment going forward; AND FURTHER THAT a letter of request be sent to the Premier of Ontario and the Minister of Finance outlining such request.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Ministry of Municipal Affairs and Housing Letter dated September 10, 2026 with respect to the content of proposed regulations under the Municipal Accountability Act , 2026, which received Royal Assent on June 2, 2026, for information purposes.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Ministry of Municipal Affairs and Housing Letter dated September 17, 2026 with respect to procurement measures, including the Buy Ontario Act (Public Sector Procurement), 2025, and the Municipal Buy Ontario Procurement Directive, to increase participation by Ontario and Canadian suppliers in public sector purchasing, for information purposes.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 58-2026: Being a By-Law to Establish Remuneration for the Council of the Corporation of the Town of Bancroft. By-Law No. 59-2026: Being a By-Law to Adopt a Dormant Building Permits and Ultimate Limitation Period Policy for the Corporation of the Town of Bancroft.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees, (d) labour relations or employee negotiations, (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the September 22, 2026, closed session of Council.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the revised termination provisions framework for non-union employee employment agreements as outlined in the closed session staff report dated September 22, 2026; AND FURTHER THAT all existing non-union employment agreements and future non-union employment agreements be prepared in accordance with the approved framework; AND FURTHER THAT applicable staff be authorized to execute employment agreements incorporating the approved provisions.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on September 22, 2026 be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 60-2026.

RESOLVED THAT the Special Meeting of Council hereby close at 5:04 pm.