Special Meeting of Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated June 24, 2025, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive and file the 2023 Audit presentation, as presented by Baker Tilly KDN LLP, for information purposes; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft approve the 2023 Draft Consolidated Financial Statements as presented; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft approve the 2023 Audit Reporting Letter as presented; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft does hereby authorize the General Manager and Acting Treasurer to execute the 2023 Audit Representation Letter. AND FURTHER THAT the Council of the Corporation of the Town of Bancroft does hereby authorize the Mayor and Acting Treasurer to execute the 2023 Management Report.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive Staff Report re 2023 Cash-Based (Surplus)/Deficit for information.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft doeshereby receive Staff Report re 2023 Reserve and Reserve Fund Activity.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve the 2023 Reserve and Reserve Fund Activity as outlined in Appendix A to this Staff Report.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft doeshereby receive Staff Report re Water and Wastewater Reserve Consolidations.

BE IT RESOLVED THAT: the Corporation of theTown of Bancroft does hereby approve that the existing Water Reserve and Water Working Fund Reserve be consolidated as one Reserve deemed to be the Water Reserve.

BE IT RESOLVED THAT: the Corporation of theTown of Bancroft does hereby approve that the existing Sewer Reserve and Sewer Equipment Reserve be consolidated as one Reserve deemed to be the Wastewater Reserve. ANDFURTHERTHAT theCorporationoftheTownofBancroftdoesherebyapprovethe effective date of the consolidation of the Water Reserves and Wastewater Reserves be December 31, 2023.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Bancroft Business Improvement Area – Nomination of Board Member Report, for information purposes. AND FURTHER THAT the Council of the Corporation of the Town of Bancroft does hereby approve the nomination of Kelley White to fill the vacancy on the Bancroft Business Improvement Area Board of Management, effective June 24th, 2025;

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the cost estimate for cemetery maintenance services for Mount Pleasant Cemetery, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby direct staff to advise the Cemetery Board at Mount Pleasant Cemetery of the costs described herein and advise that the Town does not have the financial or staff capacity to accept maintenance responsibilities for Mount Pleasant Cemetery at this time.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby agree to discuss this request for funding during the 2026 Budget process.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of Zoning By-Law Amendment Application No. 002-2025 to remove the ‘h’ Holding Symbol from lands described as Lots 1 to 36, Plan 21M-327, Plan of Subdivision of Part of Lots 1 and 2, Concession 16, Geographic Township of Faraday, now Town of Bancroft, County of Hastings.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft enter into an Agreement to Connect to Municipal Infrastructure with Stringer Land Inc. to connect to existing Municipal piped sanitary sewers, water mains and stormwater infrastructure, including the upgrade of the existing culvert on Billa Street thereby satisfying Condition No.5 and Condition No. 10 of Provisional Consent for File Nos. B143/23 to B146/23.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 44-2025: Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into a Memorandum of Understanding with the Ministry of Community Safety and Correctional Services Ontario Provincial Police Bancroft Detachment. By-Law No. 45-2025: Being a By-Law to Authorize the Corporation of the Town of Bancroft to enter into a Planning Services Agreement with the Corporation of the County of Hastings. By-Law No. 46-2025: Being a By-Law to Authorize the Corporation of the Town of Bancroft to Enter into a Lease Agreement with Bracebridge Generation Ltd, for four (4) parking spaces at the premises located at 28 Station Street (Riverside Park), Bancroft, ON. By-Law No. 47-2025: Being a By-Law to Amend By-Law 12-2023, Being a By- LawtoAppointCommunityMemberstoVariousBoards, Committees and Commissions for theTown of Bancroft By-Law No. 48-2025: Being a By-Law to Amend Comprehensive Zoning By-Law No. 27-2006, As Amended By-Law No. 49-2025: Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into an Agreement to Connect to Municipal Infrastructure with Stringer Land Inc.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on June 24, 2025 be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 50-2025.

RESOLVED THAT the Special Meeting of Council hereby close at 4:35 pm.