Special Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated May 11th, 2022, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the presentation from Superintendent Craig Abrams, as presented.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meetings of Council held on April 12th, 2022, April 20th, 2022 and April 26th, 2022, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the Committee of the Whole meeting held on April 26th, 2022, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft direct that the masking and vaccine mandates for Town operations be rescinded on June 11th, 2022, with the exception of allowing existing non-vaccinated volunteer firefighters the ability to return immediately.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft provide a letter of support on behalf of the Town of Bancroft with respect to the North Hastings Non-Profit Housing Corporation's venture to apply for SEED Funding from CMHC to aid in the development of their community housing plans.

BE IT RESOLVED THAT: Council of the Town of Bancroft approves a Community Grants allocation to CARE North Hastings in the amount of $3000, to be used by CARE North Hastings in 2022 for general program funding purposes, for use as they see fit, to support seniors and adults with disabilities who reside in the Town of Bancroft.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft approves staff to proceed with the implementation of asset management software and training from Citywide (Public Sector Digest); AND FURTHER THAT: the asset management software and training be sole-sourced from Citywide (Public Sector Digest) under the procurement policy; AND FURTHER THAT: a follow up report will be presented to Council with costing.

BE IT RESOLVED THAT: Council approve of the updated Community Use of Buildings Policy and the associated rental application forms, for immediate implementation.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the Building, Property and By-Law Committee meeting, held on April 26th, 2022, as presented.

BE IT RESOLVED THAT: Council deem Newkirk Boulevard, Assessment Roll Number, 1262000003016000 as surplus.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the North Hastings Economic Development Committee meeting held on April 4th, 2022, as presented and the minutes of the North Hastings Economic Development Committee Annual General Meeting held on April 4th, 2022, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the North Hastings Arena Commission meeting held on April 27th, 2022, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the Bancroft North Hastings Heritage Museum meetings held on February 27th, 2022 and March 30th, 2022, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the Bancroft Business Improvement Area Board of Management meeting held on March 31st, 2022, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the Eastern Ontario Trails Alliance Committee meeting held on March 10th, 2022, as presented.

BE IT RESOLVED THAT: Council approves a donation of $113, for use of the bandshell and Millennium Park for the Alzheimer Society of Hastings-Prince Edward on May 28, 2022 (half day).

BE IT RESOLVED THAT: Council approves a donation of $113, for use of the bandshell and Millennium Park for the Bancroft Crusaders-Relay for Life Relay Your Way on June 11, 2022 (half day); AND FURTHER THAT: Bancroft Crusaders-Relay for Life Relay Your Way pay for or provide insurance for their event.

BE IT RESOLVED THAT: Council denies the donation request from Bird’s Creek Minor Ball for their request of $565 to use the baseball field for the full season.

BE IT RESOLVED THAT: Council denies the donation request from Bancroft Minor Football for their request of $226 to use the baseball field for June 4-5, 2022.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve the purchase of ONE - ½ Ton (1500 Series) 4 Door 4x4 Pick Up Truck as per the RFP FS-01-2022 for the Fire Service and funded it from the Fire Reserve as approved by Council in the 2022 Capital Budget. AND FURTHER THAT: Council approves the Fire Chief and Treasury Consultant to complete the purchase with Vance Motors for ONE- 2022 RAM 1500 4x4 CREW CAB EXPRESS V8 Gas Pickup truck for the complete purchase price of $68,058.87.

BE IT RESOLVED THAT: Council does hereby approve that annual increases in remuneration for Members of Council and Non-Unionized employees of the Corporation of the Town of Bancroft shall be consistent with increases negotiated and agreed upon during the collective bargaining process with the Union; AND FURTHER THAT: Such increases to remuneration shall occur automatically on January 1st of each year, unless Council provides direction to the contrary prior to January 1st; AND FURTHER THAT: Council receive their remuneration payment by the 15th of each month.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby approve of the single sourcing to Delta Elevators for the purchase, supply and installation of a 950kg capacity dual upright hydraulic elevator at North Hastings Community Centre (Arena) on behalf of the Town of Bancroft, not to exceed $120,000 before HST, based on quotation received from Delta Elevator.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby support the efforts of Hastings Prince Edward Public Health to reduce the risk of West Nile virus illness in our area; AND FURTHER THAT: Council of the Corporation of the Town of Bancroft does hereby give permission to Hastings Prince Edward Public Health to carry out larviciding activities to prevent and/or control West Nile virus in our area, if deemed necessary; AND FURTHER THAT: Council of the Corporation of the Town of Bancroft does hereby authorize the Clerk to sign the documentation necessary to provide such permission.

WHEREAS the International Day Against Homophobia, Transphobia and Biphobia is recognized annually on May 17th and is celebrated as such in many countries and is the result of a Quebec-based initiative promoted by Fondation Émergence starting in 2003; AND WHEREAS this year's theme is "Our Bodies, Our Lives, Our Rights" and this day brings an opportunity for many forms of advocacy, to reaffirm the fundamental right to be treated equally, regardless of sexual orientation, gender identity, or gender expression; AND WHEREAS the Town of Bancroft is a community that is open to everyone, including lesbian, gay, bisexual and trans people (LGBTQ+) and to all people who identify with social diversity and the multiplicity of gender identities and expressions; AND WHEREAS The International Day Against Homophobia, Transphobia and Biphobia flag will be flown demonstrating that the Town of Bancroft embraces diversity and value the LGBTQ+ community, and that homophobia, transphobia and biphobia are not welcome; AND WHEREAS despite recent efforts towards greater inclusion of LGBT people, homophobia and transphobia are still present in society; AND WHEREAS The International Day Against Homophobia, Transphobia and Biphobia is a day to continue our collective journey towards societies that ensure justice and protection for all, it is a day to speak out against the phobias affecting lesbian, gay, bisexual, transgender, queer, two-spirit, intersex communities and all

WHEREAS Wednesday, June 8, 2022, is the 30th annual World Ocean’s Day. World Oceans Day is the United Nations day for celebrating the role of the ocean in everyday life and inspiring action to protect it. AND WHEREAS Countries around the world, including Canada as a prominent leader, have committed to protecting 30% of their ocean territory by 2030 in order to reverse nature loss in the ocean and safeguard at-risk marine life. AND WHEREAS The ocean is home to hundreds of species at risk, vulnerable ecosystems, and is a crucial carbon sink shielding us from the worst of climate change. AND WHEREAS The ocean produces over half of the world’s oxygen and absorbs 50 times more carbon dioxide than our atmosphere. Therefore protecting the ocean is in the interest of all life on Earth, and communities both coastal and inland, as it is essential to our shared future. AND WHEREAS It is the jurisdiction of the Government of Canada, under various pieces of legislation and regulation, to establish marine protected areas in consultation with Indigenous Peoples. Many Indigenous nations and communities are leading in the conservation of the ocean, and have been stewards of the ocean since time immemorial. AND WHEREAS It is important for municipal leaders to demonstrate support for actions to safeguard the ocean, as they have for action on climate change and other environmental matters of national importance. AND WHEREAS In celebrating the ocean, and protect

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 14 (B) to 14 (AG), save and except item C), E), J), Q), U), X), AF), AG) be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT the item (C) be received by the Corporation of the Town of Bancroft, for information purposes.

BE IT RESOLVED THAT the item (E) be received by the Corporation of the Town of Bancroft, for information purposes.

BE IT RESOLVED THAT the item (J) be received by the Corporation of the Town of Bancroft, for information purposes.

BE IT RESOLVED THAT the item (Q) be received by the Corporation of the Town of Bancroft, for information purposes.

BE IT RESOLVED THAT the item (U) be received by the Corporation of the Town of Bancroft, for information purposes.

BE IT RESOLVED THAT the item (X) be received by the Corporation of the Town of Bancroft, for information purposes.

BE IT RESOLVED THAT the item (AF) be received by the Corporation of the Town of Bancroft, for information purposes.

BE IT RESOLVED THAT the item (AG) be received by the Corporation of the Town of Bancroft, for information purposes.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees, (d) labour relations or employee negotiations, (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the May 11th, 2022, closed session of Council.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 49-2022: Being a By-Law to Repeal By-Law No. 11-2022, Being a By-Law to appoint an Acting Treasurer for the Town of Bancroft. By-Law No. 50-2022: Being a By-Law to appoint a Treasurer for the Town of Bancroft.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on May 11th, 2022, be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 51-2022.

RESOLVED THAT the Special Meeting of Council hereby close at 6:56 PM.