Special Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated September 25, 2018, as presented.

BE IT RESOLVED THAT: Council enter into a contract for services with Basil Cox & Sons LTD. to perform winter maintenance operations on the connecting link for the 2018-2019 winter season.

BE IT RESOLVED THAT: Council does hereby award RFP 08-2018 to SHRP.

BE IT RESOLVED THAT: Council does hereby approve of the recommended facilities upgrades and improvements to accommodate the Emergency Operations Centre (EOC) and Council Chamber needs as included in the 2018 operating budget, AND FURTHER BE IT RESOLVED THAT Council authorize the Fire Chief to complete the work plan, as outlined in Appendix A to the EOC/Council Chambers Renovation Report.

BE IT RESOLVED THAT: Council does hereby direct the Acting Clerk to hire for the position of Executive Assistant.

BE IT RESOLVED THAT: Council does hereby receive the Financial Update report from the Treasurer dated September 25th, 2018.

BE IT RESOLVED THAT Council request that the management team complete a year to date variance report for 2018, an accrual (balance) report for 2018 and that the Treasurer and Manager of Public Works review the year end financial statement for public works.

BE IT RESOLVED THAT the following by-law be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No.76-2018: Being a By-Law to stop up and close part of the shore road allowance abutting Clark Lake lying in front of Lot 27, Concession 15 being more particularly described as Parts 1 and 2, Plan 21R-25186, formerly Township of Dungannon, now Town of Bancroft, County of Hastings.

BE IT RESOLVED THAT the following by-law be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No.77-2018: Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into a grant contract with the Ontario Trillium Foundation.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (c) a proposed or pending acquisition or disposition of land; (d) labour relations or employee negotiations; and (f) information that is subject to solicitor-client privilege. General Nature Development Security (solicitor-client privilege) 24 Flint Avenue (potential disposition of land) 60 Monck Street (potential acquisition of land) Reorganization (solicitor-client privilege) Hwy 62 N Washout (solicitor-client privilege) Executive Assistant (labour relations/employee negotiations)

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the September 25th closed session of Council.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on September 25, 2018 be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 78-2018.

BE IT RESOLVED THAT the Special Meeting of Council hereby close at 4:09.