Regular Meeting of Council

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the suspension of section 8.6 of By-Law 77-2023, being the section describing the deadline for agenda inclusion and section 8.1 of By-Law 77-2023, being the section describing the order that the business of Council shall be addressed.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated May 12, 2026, as amended.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby move into Public Meeting pursuant to the Planning Act for the purpose of hearing support and/or objections for re-zoning applications within the municipality.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby adjourn from public meeting and reconvene the regular meeting of Council.

BE IT RESOLVED THAT: t he Council of the Corporation of the Town of Bancroft does hereby APPROVE Zoning By-Law Amendment Application No. D14-03-2026 to rezone lands legally described as Part Lot 20, Concession 2, PART 2, Plan 21R-16544, Geographic Township of Dungannon, now Town of Bancroft, County of Hastings, municipally known as 62 Stewart Road, from the Rural Residential (RUR) Zone to the Rural Residential Exception 25 Holding Temporary (RUR-25-h-t) Zone.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the presentation from the Rally of the Tall Pines, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the presentation from the Canadian Peace Museum, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Staff Report "Canadian Peace Museum-Balance of Financial Commitment" for information purposes; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft does hereby authorize Staff to transfer an amount of $ 10,000 from the Lifestyle and Leisure Reserve to fulfil the balance of the financial commitment to the Canadian Peace Museum made by Council during the 2024 budget process; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft does hereby authorize Staff to provide an amount of $ 23,800 to the Canadian Peace Museum.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting of Council held on April 14, 2026, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the North Hastings Public Library meeting held on March 25, 2026, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the North Hastings Community Centre Ad Hoc Committee meeting held on May 6, 2026, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the verbal report from the Chair of the North Hastings Community Centre Ad Hoc Committee.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive and file the 2025 Audit presentation, as presented by Baker Tilly KDN LLP, for information purposes; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft approve the 2025 Draft Consolidated Financial Statements as presented; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft approve the 2025 Audit Reporting Letter as presented; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft does hereby authorize the General Manager and Acting Treasurer to execute the 2025 Audit Representation Letter; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft does hereby authorize the Mayor and Acting Treasurer to execute the 2025 Management Report.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the update and recommendation regarding the award of RFP 03-2026 for an Engineer of Record for the Town of Bancroft; AND FURTHER THAT Council awards RFP 03-2026 for a Municipal Engineer of Record to Jp2g Consultants Inc. as described in the tender documents at the hourly rates quoted and attached as Appendix 1 to this report (exclusive of HST), for an initial renewable term of three years, with fee structure to be reviewed on an annual basis. AND FURTHER THAT Council authorize the Mayor and Clerk to endorse and execute a Contract Acceptance document as described above, and undertake any other actions deemed necessary.

BE IT RESOLVED THAT: the Council for the Corporation of the Town of Bancroft does hereby receive the Grants Update report, as presented.

BE IT RESOLVED THAT: the Council for the Corporation of the Town of Bancroft does hereby direct staff to apply for the Enhancing Access to Spaces for Everyone (EASE) Grant to support the purchase of accessible library furnishings for the new library and complete all associated activities with the application, as required.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the update and recommendation regarding the award of RFP 05-2026 for the purchase of a truck for the Buildings and Facilities Department with shared use for the Building and Bylaw Enforcement Department as required, for the Town of Bancroft; AND FURTHER THAT Council awards RFP 05-2026 for the purchase of a new FORD F250 4x4 Crew Cab Pickup in the amount of $ 80,000.00 + HST to Paul Price Ford; AND FURTHER THAT Council authorize staff to execute a Sales Contract for the purchase as described above, and undertake any other actions deemed necessary to complete the transaction.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive staff report “Funding Request – Bird’s Creek Minor Ball”, for discussion purposes.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve a fee waiver for the use of the Bancroft and L’Amable baseball diamonds by Bird’s Creek Minor Ball in the amount of $ 1,000.00 from the Community Grant Fund.

BE IT RESOLVED THAT: the Corporation of the Town of Bancroft does hereby receive the verbal staff report "Bancroft Ribfest 2026" for information purposes.

BE IT RESOLVED THAT: the Corporation of the Town of Bancroft does hereby deem Bancroft Ribfest 2026, which will take place June 5-7, 2026 at Millennium Park as an event of Municipal Significance for the purposes of obtaining a Special Occasion Permit through the Alcohol Gaming Commission of Ontario (ACGO).

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive Staff Report "Reserve Name Changes" for information purposes; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft does hereby authorize the name change of the following Reserves effective December 31, 2025: ExistingName RevisedName ElectionReserve Election/CouncilReserve TransportationEquipmentReserve TransportationReserve ParksandRecreationEquipmentReserve Parks/Recreation/FacilitiesReserve FireEquipment Reserve Fire Reserve

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive Staff Report "2025 Cash-Based (Surplus)/Deficit" for information purposes; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft does hereby authorize Staff to transfer the 2025 cash-based surplus to Reserves in the amount of $ 1,780,959.03.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive Staff Report "2025 Reserve and Reserve Fund Activity"; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft does hereby approve the 2025 Reserve and Reserve Fund Activity as outlined in Appendix A and Appendix B to this Staff Report.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft receives the “Hastings Street North Promenade – Design Proposal” report for information and discussion purposes.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby direct staff to authorize a change order with Rural Roots Property Development to include the final preparation and construction of the promenade as a continuation of the current library build project; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft does hereby approve of estimated costs for the completion of the Promenade to be funded from the General Corporate Reserve in the amount of $200,000.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby direct staff to prepare a report for the May meeting of the Committee of the Whole to review the financial impact of how the base rate water charges for multi-residential properties are calculated.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 15 (B) to 15 (L), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to send a letter of congratulations to Trevor Pitts who has been promoted to S/Sgt Detachment Commander of the Bancroft Detachment.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 33-2026: Being a By-Law to Amend Comprehensive Zoning By-Law No. 27-2006, As Amended By-Law No. 34-2026: Being a By-Law to Repeal By-Law No. 25-2025, Being a By-Law to Appoint an Acting Clerk for the Town of Bancroft. By-Law No. 35-2026: Being a By-Law to Repeal By-Law 07-2023, Being a By-Law to appoint a Deputy Clerk for the Corporation of the Town of Bancroft. By-Law No. 36-2026: Being a By-Law to Repeal By-Law 51-2025, Being a By-Law to appoint an Acting Deputy Clerk for the Corporation of the Town of Bancroft. By-Law No. 37-2026: Being a By-Law to appoint a Deputy Clerk for the Corporation of the Town of Bancroft.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on May 12, 2026, be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 38-2026.

RESOLVED THAT the Regular Meeting of Council hereby close at 6:15 pm.