Regular Meeting of Council

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the suspension of section 8.6 of By-Law 77-2023, being the section describing the deadline for agenda inclusion.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated March 10, 2026, as amended.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting of Council held on February 10, 2026, February 17, 2026, and February 24, 2026, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve the Minutes of the Committee of the Whole meeting held on October 28, 2025, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Bancroft Business Improvement Area Board of Management meeting held on February 26, 2026, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the North Hastings Public Library meeting held on January 20, 2026, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the Eastern Ontario Trails Alliance meeting held on January 8, 2026, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the update and recommendation regarding the sole source award of Design, Engineering and Project Administration Services for the Bancroft Water Control Structure (Dam) Rehabilitation Project; AND FURTHER THAT Council awards the design, engineering and contract administration services for the project to McGhee-Krizsan Engineering Ltd (MKE) with Phase 1 project costs proposed at $39,500 (exclusive of HST) and Phase 2 costs to be determined based on findings and requirements identified during Phase 1; AND FURTHER THAT Council authorize the Mayor and Clerk to endorse and execute a Contract Acceptance document as described above, and undertake any other actions deemed necessary.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the recommendation from I.B. Storey regarding the award of RFT-26-001-T2 - Mechanical for the North Hastings Community Centre; AND FURTHER THAT Council awards RFT-26-001-T2 - Mechanical for the North Hastings Community Centre to Beacon Construction in the total amount of $ 538,539.34 (exclusive of HST); AND FURTHER THAT Council authorize the Mayor and Acting Clerk to endorse and execute a Contract Acceptance document as described above, and undertake any other actions deemed necessary.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the recommendation from I.B. Storey regarding the award of RFT-26-001-T4 - Automation at the North Hastings Community Centre; AND FURTHER THAT Council awards RFT-26-001-T4 - Automation at the North Hastings Community Centre to Tantus Corporation in the total amount of $ 139,000 (exclusive of HST); AND FURTHER THAT Council authorize the Mayor and Acting Clerk to endorse and execute a Contract Acceptance document as described above, and undertake any other actions deemed necessary.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the recommendation from I.B. Storey regarding the award of RFT-26-001-T5 - Heat Pumps for the North Hastings Community Centre; AND FURTHER THAT Council awards RFT-26-001-T5 - Heat Pumps for the North Hastings Community Centre to Switzer Sales & Service in the total amount of $ 69,340 (exclusive of HST); AND FURTHER THAT Council authorize the Mayor and Acting Clerk to endorse and execute a Contract Acceptance document as described above, and undertake any other actions deemed necessary.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the recommendation from I.B. Storey regarding the award of RFT-26-001-T6 - Rink Dehumidifers for the North Hastings Community Centre; AND FURTHER THAT Council awards RFT-26-001-T6 - Rink Dehumidifiers for the North Hastings Community Centre to Northern Refrigeration LTD. in the total amount of $ 99,690 (exclusive of HST); AND FURTHER THAT Council authorize the Mayor and Acting Clerk to endorse and execute a Contract Acceptance document as described above, and undertake any other actions deemed necessary.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the recommendation from I.B. Storey regarding the award of RFT-26-001-T7 - Demolition at the North Hastings Community Centre; AND FURTHER THAT Council awards RFT-26-001-T7 - Demolition at the North Hastings Community Centre to Beacon Construction in the total amount of $ 118,239 (exclusive of HST); AND FURTHER THAT Council authorize the Mayor and Acting Clerk to endorse and execute a Contract Acceptance document as described above, and undertake any other actions deemed necessary.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the update and recommendation regarding the award of RFP 02-2026 for Replacement of Bancroft Standpipe: Design, Engineering and Contract Administration Services; AND FURTHER THAT Council awards RFP 02-2026 for Replacement of Bancroft Standpipe: Design, Engineering and Contract Administration Services to Jp2g Consultants Inc. in the amount of $287,733.00 (exclusive of HST). AND FURTHER THAT Council authorize the Mayor and Clerk to endorse and execute a Contract Acceptance document as described above, and undertake any other actions deemed necessary.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve the request from the Bancroft Farmers' Market to move the Saturday market to Cenotaph Park for the 2026 season.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby recognize May as Mental Health Awareness Month; AND FURTHER THAT permission is given to allow Baseball for Dad to hang green Mental Health Awareness ribbons throughout the Town of Bancroft for the month of May 2026.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby proclaim May 2026 to be Community Living Month; AND FURTHER THAT: the Town of Bancroft recognizes Community Living Month by raising the Community Living Flag on the Town of Bancroft's flagpole.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft hereby approve the request for Road Toll Fundraisers on May 16th, 2026, and October 10th, 2026, for the benefit of the Bancroft Lions Club on Station Street, so long as all requirements are met.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the 2025 Annual Water Treatment Report, as prepared by Veolia Canada.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the 2025 Councillor Remuneration and Expenses report for information purposes only.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 17 (B) to 17 (E), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby rescind Resolution #59-2026, to support future Alto High-Speed Rail Access via a Madoc area station, adopted at the February 10, 2026, Regular Council meeting.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby support the statement issued on February 25, 2026, by Shelby Kramp-Neuman, Member of Parliament for Hastings-Lennox and Addington-Tyendinaga on the proposed ALTO HSR project.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 19-2026: Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into a Transfer Payment Agreement with His Majesty the King in right of the Province of Ontario as represented by the Minister of Infrastructure.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2)(f) advice subject to solicitor-client privilege. General Natural: Transfer of Property

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the March 10, 2026, closed session of Council.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on March 10, 2026, be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law No. 20-2026.

RESOLVED THAT the Regular Meeting of Council hereby close at 5:43 pm.