Regular Meeting of Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated January 13, 2026, as presented.

BE IT RESOLVED THAT: the Council of the the Corporation of the Town of Bancroft does hereby move into Public Meeting pursuant to the Planning Act for the purpose of hearing support and/or objections for re-zoning applications within the municipality.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby adjourn from public meeting and reconvene the regular meeting of Council.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of Zoning By-Law Amendment Application No. D14-01-2025 to rezone lands legally described as as Part of Lot 73, Concession EHR, Geographic Township of Dungannon, now Town of Bancroft, municipally known as 113 Moore Lane (formerly 120 Moore Lane), from the Rural Residential (RUR) Zone to the Rural Residential - Exception 23 (RUR-23) Zone.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of Zoning By-Law Amendment Application No. D14-02-2025 to rezone lands legally described as Part of Lot 23, Concession 5, Part 1, Plan 21R-5360, Geographic Township of Dungannon, now Town of Bancroft, County of Hastings, municipally known as 521 Upper Turriff Road from the Rural Residential (RUR) Zone to the Rural Residential - Exception 22 (RUR-22) Zone.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of Zoning By-Law Amendment Application No. D14-02-2025 to rezone lands legally described as Part of Lot 23, Concession 5, Geographic Township of Dungannon, now Town of Bancroft, County of Hastings, municipally known as 519 Upper Turriff Road from Rural - Exception 5 (RU-5) Zone to the Rural Residential – Exception 22 (RUR-22) Zone and to amend the Rural - Exception 5 (RU-5) Zone.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the presentation from the Bancroft NH Heritage Museum/Tourism Centre, as presented.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting of Council held on December 9, 2025 and December 17, 2025, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby received the draft minutes of the Community Safety and Well-being Committee held on November 19, 2025, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the Bancroft Business Improvement Association Annual General Meeting held on December 15, 2025 as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the Eastern Ontario Trails Alliance meeting held on October 9, 2025 and November 13, 2025 as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive and file the 2025 Fourth Quarter and Year End Building Permit Report, as presented, for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft receive the By-Law Enforcement Report outlining calls for services between October 01, 2025, to December 31, 2025, for information purposes.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the update regarding RFP 03-2025 for Engineering, Design and Construction Administration Services – Energy Implementation Project (Arena); AND FURTHER THAT Council awards RFP 03-2025 to I.B. Storey Inc. for engineering, design and contract administration services for the Energy Project Implementation at North Hastings Community Centre in the total amount of $192,070 plus HST; AND FURTHER THAT Council authorize Staff to endorse and execute the Fee Proposal Acceptance document, as provided by I.B. Storey Inc.

WHEREAS it is estimated that 771,939 people in Canada are living with dementia; AND WHEREAS researchers are projecting that by 2030, nearly 1 million people in Canada will be living with dementia; AND WHEREAS it is forecasted that by 2050, more than 1.7 million people in Canada will have dementia; AND WHEREAS the Alzheimer Society raises general awareness of dementia in the public, identifies warning signs and stresses the importance of early diagnosis while offering support and programs for those living the dementia journey; AND WHEREAS the Alzheimer Society of Hastings-Prince Edward is encouraging the public to break the silence and reduce the stigma that keeps people from seeking help, NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby proclaim the month of January 2026 as National Alzheimer's Awareness Month and encourage all residents to become more aware and educated concerning the far-reaching effects of Alzheimer's disease and related dementia.

WHEREAS March is Amyloidosis Awareness Month, a month dedicated to raising awareness, funding research, and supporting those living with amyloidosis and their loved ones; AND WHEREAS Amyloidosis is a group of diseases that occurs when an abnormal protein, known as amyloid, builds up in the tissues and organs of the body. Left untreated, the disease can result in organ failure and can be fatal; AND WHEREAS Amyloidosis can mimic the signs and symptoms of more common medical conditions and the disease can be challenging to diagnose; AND WHEREAS Amyloidosis often affects people who are older or middle aged; however, younger people have been diagnosed with this disease; AND WHEREAS Some of the signs and symptoms of amyloidosis can include shortness of breath, weight loss, fatigue, swelling in the ankles and legs, numbness in the hands and feet, foamy urine, carpal tunnel syndrome, bruising around the eyes, and an enlarged tongue; AND WHEREAS Early diagnosis can lead to better outcomes for both patients and their families; AND WHEREAS Raising awareness about all the amyloidosis diseases, including hereditary and non-hereditary forms of the disease, can contribute to the building of healthier communities across Canada. NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby proclaim March 2026 as Amyloidosis Awareness Month.

WHEREAS a fair process is necessary for conducting council meetings fairly and effectively; AND WHEREAS the Robert's Rules of Order provides a proven and widely-accepted framework for parliamentary as well as municipal procedure; THEREFORE, BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft hereby direct staff to amend the procedural by-law to reference Robert's Rules of Order and to update Section 15. Notice of Motion to incorporate Robert's Rules of Order procedures.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby agree to defer the Notice of Motion: Minimum Maintenance Standards to after the 2026 Municipal Budget is presented.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 15 (B) to 15 (E), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 01-2026: Being a By-Law to provide for an Interim Levy for all Tax Classes, prior to the adoption of estimates for the year. By-Law No. 02-2026: Being a By-Law to authorize the temporary borrowing of funds until taxes are collected, and other revenues are received, in the amounts that the municipality considers necessary to meet the expenses of the municipality during the fiscal year. By-Law No. 03-2026: Being a By-Law to appoint a Committee of Adjustment for the Corporation of the Town of Bancroft. By-Law No. 04:2026: A By-Law to Amend Comprehensive Zoning By-Law No. 27-2006, as Amended. By-Law No. 05-2026: A By-Law to Amend Comprehensive Zoning By-Law No. 27-2006, as Amended. By-Law No. 06-2026: A By-Law to Amend Comprehensive Zoning By-Law No. 27-2006, as Amended.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on January 13, 2026 be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 07-2026.

RESOLVED THAT the Regular Meeting of Council hereby close at 5:09 pm.