Regular Meeting of Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated October 14, 2025, as amended.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the presentation from the North Hastings Fund Development Committee, as presented.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meetings of Council held on September 9, 2025 and September 23, 2025, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the Minutes of the Bancroft Community Safety and Well-being Committee meeting held on September 25, 2025 as presented.

BE IT RESOLVED THAT: the Council for the Corporation of the Town of Bancroft does hereby direct staff to contact other local municipalities to inquire how they regulate off road and electric vehicles on municipal highways and sidewalks.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby direct staff to have the road speed signs in place following the end of winter maintenance activities and removed by November 1st, weather permitting.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby direct staff to install a sign on Bridge St. East making the public aware of hidden driveways/entrances.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Bancroft Business Improvement Area Board meeting held on October 2, 2025 as presented

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the North Hastings Public Library Board meeting held on June 17, 2025 as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Eastern Ontario Trails Alliance meeting held on June 12, 2025, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Municipal Dog Pound Board meetings held on January 30, 2025, February 13, 2025 and March 27, 2025, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive and file the 2025 Third Quarter Building Permit Report, as presented, for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the By-Law Enforcement Report outlining calls for services between July 01, 2025, to September 30, 2025, for information purposes.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft hereby accept the cost estimate provided by the Manager of Infrastructure and Capital Projects for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby permit the closure of municipal roads, starting at 60 Monck Street, travelling east along Monck Street, Sherbourne Street and Bridge Street to the intersection of Bridge Street West and Hastings Street North. Closure continues north on Hastings Street North, and West on Station Street ending at Riverside Park for the Bancroft Lions Club's Annual Santa Clause Parade on Saturday, December 6th, 2025, commencing at 2:30 pm, and dispersing at approximately 3:30 pm. AND FURTHER THAT: the downtown parking be blocked off during the Santa Claus Parade; AND FURTHER THAT: this resolution be circulated to the Ministry of Transportation for approval due to the impacts on Connecting Link highway areas.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the annual Health and Safety Policy Statement, for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the annual Violence and Harassment Prevention Policy Statement, for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Grants Update report, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby direct staff to apply for the Best Practices for Source Water Protection Program grant and complete all associated activities with the application, as required.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby direct staff to apply for the Community Emergency Preparedness Grant and complete all associated activities with the application, as required.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the closure of the Town office from noon on Wednesday December 24th, 2025, with the office to reopen to the public at 10:00 am on Friday January 2nd, 2026.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft agrees to provide permission to The Rally of the Tall Pines to run competitive stages of the rally as described on the attached report, on November 21 and 22, 2025 on the conditions: THAT the Rally Staff will maintain close contact with all property owners wherever they run a stage of the Rally; THAT the Rally Staff will make at least two (2) contacts each year with all property owners for whom they have contact information; THAT the Rally Staff will, prior to the event, provide the Town with a copy of a Certificate of Insurance showing $5 million in liability insurance and listing the Town as an additional insured party; and THAT the Rally Staff will be responsible for repairing any damage to the road or property.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve entering into an amending Agreement with John Ewart of Ewart O’Dwyer Barristers and Solicitors, the Town’s appointed Integrity Commissioner until October 9, 2027.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 13 (B) to 13 (E), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby extend the closure date for Eagles Nest Park to October 31st, pending the approval of the General Manager and weather conditions.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 67-2025: Being aBy-Law to adopt a Winter Maintenance Policy for the Town of Bancroft. By-Law No. 68-2025: Being a By-Law to establish Minimum Maintenance Standards for Municipal Highways and Roadways within the Town of Bancroft. By-Law No. 69-2025: Being a By-Law to enter into an extension agreement to appoint an Integrity Commissioner for the Town of Bancroft.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on October 14, 2025 be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 70-2025.

RESOLVED THAT the Regular Meeting of Council hereby close at 5:02 pm.