Regular Meeting of Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated April 8th, 2025, as presented.

BE IT RESOLVED THAT: the Council of the the Corporation of the Town of Bancroft does hereby move into Public Meeting pursuant to the Planning Act for the purpose of hearing support and/or objections for re-zoning applications within the municipality

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby adjourn from public meeting and reconvene the regular meeting of Council.

BE IT RESOLVED THAT: that Council of the Corporation of the Town of Bancroft does hereby approve of Zoning By-Law Amendment Application No. 001-2025 to rezone lands legally described as Lot 15 and Part Lot 12, Plan M-29, Part of Highway 62, PART 4, RP 21R-6959, PARTS 1 and 2, RP 21R-13144, Geographic Township of Dungannon, now Town of Bancroft, County of Hastings, municipally known as 26456 Highway 62 South, from Waterfront Residential (WR) ZonetoGeneral Commercial – Exception Four (C-GC-4) Zone.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the presentation from Tweed & Co, as presented.

BE IT RESOLVED THAT: the Council of the Corporation for the Town of Bancroft does hereby receive the 2024 Annual Waste Water Report, as presented by Veolia Canada.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting of Council held on March 11th, 2025 and March 25th, 2025, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the North Hastings Public Library Board meeting held on February 18th, 2025, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Eastern Ontario Trails Alliance meeting held on December 12th, 2024, as presented.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive Bird’s Creek Minor Ball’s permit for use of the Ball Diamonds and Soccer Fields request to waive the charges associated with the permit, for discussion purposes.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve the Bird’s Creek Minor Ball’s request for up to $ 1,000.00 to be contributed toward the permit by the Town of Bancroft.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the By-Law Enforcement Report outlining calls for services between January 01, 2025, to March 31, 2025, for information purposes.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the 2025 First Quarter Building Permit report, as presented, for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the implementation of bag tags for all users, with a structured implementation; AND FURTHER THAT the residential fees be listed at $1.00, increasing by fifty cent increments annually until reaching $2.50 in 2028; AND FURTHER THAT the industrial, commercial and institutional (IC&I) fees be listed at $2.00, increasing by fifty cent increments annually until reaching $3.50 in 2028.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive the 2024 Audit Planning Report and 2024 Engagement Letter; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft does hereby authorize the Mayor and Deputy Mayor to execute the Audit Planning Report for the year ending December 31, 2024, on behalf of Council; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft does hereby authorize the Acting Treasurer to execute the Engagement Letter for the year ending December 31, 2024.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive Staff Report re Financing of 2024 Tandem Truck Purchase for information purposes.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve an internal loan in the amount of $ 231,146.21 for the purchase of a Tandem Truck, to be financed by the Town of Bancroft as outlined in the Internal Loan Terms and Conditions dated April 8, 2025, attached as Appendix A to this Staff Report. AND FURTHER THAT the Council of the Corporation of the Town of Bancroft does authorize that the appropriate By-Law be brought forward for Council’s consideration.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft authorize the expenditure of CCBF Funds, to a maximum amount of $203,520 representing the Town’s contribution requirement of the total net eligible project cost, to complete necessary intersection improvements, including traffic signals upgrades and catch basin improvements at the intersection of Valleyview Drive and Monck Street.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft authorize the allocation of CCBF Funds, to a maximum amount of $486,055 representing the Town’s contribution requirement of 20% of the total project cost, to complete a retrofit of the arena plant and planned accessibility improvements (fully accessible washroom and referee change room) at the North Hastings Community Centre, in anticipation of a successful application to the Green and Inclusive Buildings Grant application.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the Minutes of the Finance Committee meeting held on March 18th, 2025, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the report from the General Manager, as presented, AND FURTHER THAT the Council of the Corporation of the Town of Bancroft directs staff to bring forward the final DRAFT of the 2025 for public presentation at a Special Budget Meeting on April 23rd, 2025 with revisions discussed today, if any, to be incorporated into the final report.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 15 (B) to 15 (J), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 24-2025: Being a By-Law to Execute a Sponsorship Agreement between the Maple Leaf Rally Club and the Corporation of the Town of Bancroft, as hereinafter described. By-Law No. 25-2025: Being a By-Law to Appoint an Acting Clerk for the Town of Bancroft. By-Law No. 26-2025: Being a By-Law to Amend Comprehensive Zoning By-Law No. 27-2006, As Amended. By-Law No. 27-2025: Being a By-Law to Establish Renumeration for the Council of the Corporation of the Town of Bancroft. By-Law No. 28-2025: Being a By-Law to Authorize an Internal Loan Agreement for the purchase of the 2024 Tandem Truck. By-Law No. 29-2025: Being a By-Law to Adopt a Garbage Bag Tag Policy for the Corporation of the Town of Bancroft.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on April 8th, 2025 be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 30-2025.

RESOLVED THAT the Regular Meeting of Council hereby close at 5:47pm.