Regular Meeting of Council

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the suspension of section 8.6 of By-Law 77-2023, being the section describing the deadline for agenda inclusion.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated October 9th, 2024, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the update on Baseball for Dad Initiatives, as presented by Louri Snider.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting of Council held on September 9th, 2024, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the Minutes of the Committee of the Whole meeting held on September 25th, 2024, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby direct staff to lower the speed limit to 60 km/h on Detlor Road, from the intersection of Highway 28 East southerly past Jamieson Lake.

BE IT RESOLVED THAT: Council approve the quote submitted, and directs Staff to complete any tasks required to complete the upgrades.

Standards Related to Accessibility and Compliance with Provincial Accessibility Legislation BE IT RESOLVED THAT: Council adopt the Standards Related to Accessibility and Compliance with Provincial Accessibility Legislation.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Municipal Dog Pound Board's meetings held on January 24th, 2024, February 22nd, 2024, April 25, 2024 and May 9th, 2024, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Eastern Ontario Trails Alliance meeting held on June 12, 2024, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Bancroft Business Improvement Area Board of Management meetings held on September 26th, 2024 and September 29th, 2024, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Bancroft OPP Detachment Board meeting held on August 26th, 2024, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the annual Health and Safety Policy Statement, for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the annual Violence and Harassment Prevention Policy Statement, for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby adopt the Accommodation and Return to Work Plan for the Town of Bancroft, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the letter from the North Hastings Public Library dated October 4th, 2024, with respect to requesting a Town credit card with a limit of $2,500, with strict use for essential library purchases, for discussion purposes.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve that the North Hastings Public Library migrate under the Town of Bancroft's banking portfolio, with a maximum credit card limit approval of $2,500.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive and file the 2024 Third Quarter By-Law Report, as presented, for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive and file the 2024 Third Quarter Building Permit Report, as presented, for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the 2024 Bancroft OPP Detachment Board Budget; AND FURTHER THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the 2024 Bancroft OPP Detachment Board Budget, with the Town of Bancroft's 1/8 Member Municipal Contribution being $972.23; AND FURTHER THAT: staff be directed to remit Town of Bancroft's contribution to the Bancroft OPP Detachment Board, as requested.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive the Grants Update report, as presented.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to apply for the Celebrate Canada grant and complete all associated activities with the application, as required.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to apply for the Canada Summer Jobs grant and complete all associated activities with the application, as required.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft agrees to provide permission to The Rally of the Tall Pines to run competitive stages of the rally as described on the attached report, on November 23, 2024 on the conditions: THAT the The Rally Staff will maintain close contact with all property owners wherever they run a stage of the Rally; THAT the Rally Staff will make at least two (2) contacts each year with all property owners for whom they have contact information; THAT the Rally Staff will, prior to the event, provide the Town with a copy of a Certificate of Insurance showing $5 million in liability insurance and listing the Town as an additional insured party; and THAT the Rally Staff will be responsible for repairing any damage to the road or property.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby accept Treasury responsibilities under section 15 (4) of the Public Libraries Act, for the North Hastings Public Library, commencing January 1st, 2025.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the closure of the Town office from noon on Tuesday December 24th, 2024, to 9:00 am on Thursday January 2nd, 2025.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive the results of the 2025 Meeting Schedule Availability, for information purposes; AND FURTHER THAT the Council of the Corporation of the Town of Bancroft does hereby direct the Clerk to prepare a 2025 Council and Committee of the Whole meeting schedule for adoption at the November meeting of Council, with meeting dates on Tuesdays commencing at 3:00pm , save and except the Bancroft Community Safety and Well-being Committee meeting on Wednesdays at 9:30 am.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby permit the closure of municipal roads, starting at 60 Monck Street, travelling east along Monck Street, Sherbourne Street and Bridge Street to the intersection of Bridge Street West and Hastings Street North. Closure continues north on Hastings Street North, and West on Station Street ending at Riverside Park for the Bancroft Lions Club's Annual Santa Clause Parade on Saturday, December 7th, 2024, commencing at 2:30 pm, and dispersing at approximately 3:30 pm. AND FURTHER THAT: the downtown parking be blocked off during the Santa Claus Parade; AND FURTHER THAT: this resolution be circulated to the Ministry of Transportation for approval due to the impacts on Connecting Link highway areas.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 13 (B) to 13 (G), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 74-2024: Being a By-Law to adopt standards related to accessibility and compliance with Provincial accessibility legislation. By-Law No. 75-2024: Being a By-Law to Establish a North Hastings Community Centre Ad-Hoc Committee and to Appoint Members to the North Hastings Community Centre Ad-Hoc Committee for the Town of Bancroft. By-Law No. 76-2024: Being a By-Law to Amend By-Law No. 12-2023, Being a By-Law to Appoint Community Members to Various Boards, Committees and Commissions for the Town of Bancroft. By-Law No. 77-2024: Being a By-Law to Repeal By-Law No. 09-2019; Being a By-Law to Authorize the Fire Chief to enter into a Memorandum of Understanding for the Naloxone Program (Provision of Naloxone for Police and Fire Services) between Bancroft Fire Services and the Hastings & Prince Edward Counties Health Unit. By-Law No. 78-2024: Being a By-Law to Adopt a Winter Maintenance Policy for the Town of Bancroft.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on October 9th, 2024 be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 79-2024.

RESOLVED THAT the Regular Meeting of Council hereby close at 5:23 PM.