Regular Meeting of Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated May 8th, 2024, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve the suspension of section 8.6 of By-Law 77-2023, being the section describing the deadline for agenda inclusion.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the 2023 Dungannon Waste Disposal Site presentation from Greenview Environmental representative Tyler Peters, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby accept the 2023 Annual Dungannon Waste Disposal Report, as presented.

BE IT RESOLVED THAT: Council of Corporation of the Town of Bancroft does hereby receive the presentation regarding the North Hastings Community Centre from a Marmak representative, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the Marmak Smart4cast Report, for information purposes.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the presentation from the Stewards of Eagles Nest Park Chair, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the letter from Stewards of Bancroft Eagles Nest Park, for information purposes.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meetings of Council held on February 28th, 2024, March 14th, 2024, March 27th, 2024, April 10th, 2024 (Regular and Special meetings of Council), as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the Minutes of the Committee of the Whole meetings held on March 27th, 2024, April 2nd, 2024 and April 25th, 2024, as presented.

BE IT RESOLVED THAT: Council direct that public notice of a Town-initiated Zoning By-Law amendment to the Comprehensive Zoning By-Law be published; AND FURTHER THAT: the requisite public open house and public meeting be held.

WHEREAS the Town of Bancroft received notice from a third-party that a leak had been observed in the small overflow dam owned by the Town of Bancroft adjacent to the large hydro electric dam operated by Bracebridge Generation at the intersection of Mill Street and Bridge Street in year 2023; AND WHEREAS the Town of Bancroft engaged MKE Engineering to determine the potential impact of the leak, established communications with the MNRF and with Bracebridge Generation to share information and develop a plan to address the leak; AND WHEREAS MKE Engineering attended and completed an initial evaluation which recommended immediate action to remediate the leak and prevent failure of the structure; AND WHEREAS through the combined efforts of MKE Engineering, Town Staff, MPP Bresee’s office, the Ministry of Natural Resources and the Department of Oceans and Fisheries, the Town received approval to draw the level below normal level to complete emergency repairs to the overflow dam owned by the Town of Bancroft in March of 2023; AND WHEREAS the Committee of the Whole of the Corporation of the Town of Bancroft received the Bancroft Dam and Emergency Assessment and Repairs Evaluation Report prepared by MKE Engineering, with the report recommending in excess of $1M dollars of rehabilitation work required over the next three years to ensure that future emergencies do not occur; AND WHEREAS the recommendations contained within the report are as listed below

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft direct staff to contact Eastern Ontario Trails Alliance (EOTA) to formally suggest that EOTA host the tender for the Millennium Park Bridge repairs.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Bancroft Community Safety and Well-being meeting held on April 17th, 2024, as presented.

BE IT RESOLVED THAT: the Council of the the Corporation of the Town of Bancroft does hereby receive and file the Minutes of the Bancroft Area Community Policy Advisory Committee (BACPAC) meeting held on March 25th, 2024, and BACPAC correspondence, for information purposes.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft approve Kim McMunn, Executive Director for Maggie's Resource Centre of North Hastings and Robert Hunter from Kijicho Manito Madaouskarini to be members of the Police Services Governance Board for the Bancroft Detachment.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive and file the minutes of the March 28th, 2024 and April 22nd, 2024 meeting of the Bancroft Business Improvement Area Board of Management.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the letter dated May 3rd, 2024 from the Bancroft Business Improvement Area Board of Management (BBIA) requesting BBIA representation on the Downtown Landscaping Ad Hoc Committee, for discussion purposes.

BE IT RESOLVED THAT: Council approve the creation of a Downtown Landscaping Ad Hoc Committee with a mandate to review the Landscape Plan as part of the rehabilitation of Hastings Street.

BE IT RESOLVED THAT: Council direct staff to prepare a By-law for the next Regular meeting of Council to appoint the following: Councillor Wayne Wiggins and Councillor George Eastman as members of the Downtown Landscaping Ad Hoc Committee with the Committee being discharged no later than December 31, 2024.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive and file the Infrastructure Department Report, as presented by the Manger of Infrastructure and Capital Projects, for information purposes.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby concur that the proposal by Shared Tower Inc. to erect a telecommunication tower on lands municipally known as 30654 Highway 28 East, is fully compliant, in the Town’s opinion, with the requirements of ISED Canada’s default protocol CPC-2-0-03 Issue 5 (July 2014) “Radiocommunication and Broadcasting Antenna Systems”, and all Proponent obligations for the municipal and public consultation requirements have been satisfactorily addressed.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Bird's Creek Minor Ball’s permit for use of the Ball Diamonds and Soccer Fields request to waive the charges associated with the permit, for discussion purposes.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve the Bird’s Creek Minor Ball’s request for up to $1,000.00 to be contributed toward the permit by the Town of Bancroft.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby support the West Nile Virus Preparedness and Prevention Plan 2024, and further authorizes the Clerk to sign a letter of support for Hastings Prince Edward Public Health.

WHEREAS the Housing-Enabling Water Systems Fund will help municipalities repair, rehabilitate and expand critical drinking water, wastewater and stormwater infrastructure by investing $825 million over three years; AND WHEREAS projects funded through the program will aim to unlock development and additional capacity opportunities to support population growth, protect the Town’s existing water and wastewater infrastructure and enhance economic growth; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby support the submission made by the Town of Bancroft on April 19th, 2024 for the provincial grant application under Housing-Enabling Water Systems Fund (HEWSF) in the amount of $21,600,000, (including 27% Municipal contribution ($5,800,000)) for upgrades to the Town of Bancroft water tower, water and wastewater treatment plants, the Dairy Queen pump station, and sewer extension to the North.

WHEREAS a stroke is the third leading cause of death in Ontario, resulting in physical, emotional, cognitive and communication impairments; AND WHEREAS at least every 30 minutes, there is one new stroke victim in Ontario; AND WHEREAS approximately one in three individuals who have a stroke develop aphasia, a long term communication disorder; AND WHEREAS there are an estimated 25,500 new stroke events in Ontario, 15,500 hospital impatient admissions, every year; AND WHEREAS the general population possess basic knowledge of aphasia with this low number resulting in individuals who live with aphasia feeling misunderstand and socially isolated; AND WHEREAS persons with stroke and/or aphasia benefit from community supports to promote positive outcomes and improved quality of life; AND WHEREAS with increased awareness, patience and understanding we can build a community that is inviting and inclusive to those who have suffered a stroke and are living with aphasia; NOW THEREFORE BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby proclaim June 2024 as Stroke and Aphasia Awareness Month, and encourage everyone to take advantage of the resources available to learn more about stroke and aphasia.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 14 (B) to 14 (C), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive item (D) listed under Consent Agenda, for information purposes only.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 24-2024: Being a By-Law to Regulate Signage within the Town of Bancroft By-Law No. 25-2024: Being a By-Law to Amend Schedule "A" to By-Law No. 93-2022; Being the Administrative Monetary Penalty System By-Law. By-Law No. 29-2024: Being a By-Law to Amend By-Law No. 15-2024 Being a By-Law to Approve the expropriation of an access easement. By-Law No. 30-2024: Being a By-Law to Repeal By-Law No. 09-2023 to Appoint an Acting Clerk for the Town of Bancroft. By-Law No. 31-2024: Being a By-Law to authorize the Consent to Amendment of Parcel Register being the Lands in PIN 40085-0208 By-Law No. 32-2024: Being a By-Law dedicating and assuming lands as a common and public highway By-Law No. 33-2024: Being a By-Law to authorize the execution of a Subdivision Agreement between The Corporation of the Town of Bancroft and FS Alliance Bancroft Inc. By-Law No. 34-2024: Being a By-law to Amend By-Law No. 41-2022 Being a By-Law to appoint a Clerk for the Corporation of the Town of Bancroft. By-Law No. 35-2024: Being a By-Law to Amend By-Law No. 80-2022, Being a By-Law to Establish a Joint Municipal Election Compliance Audit Committee and Appoint Members. By-Law 36-2024: Being a By-Law to authorize the Corporation of the

BE IT RESOLVED THAT: a by-law to confirm the proceedings of the meeting of Council held on May 8th, 2024 be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law No. 39-2024.

RESOLVED THAT the Regular Meeting of Council hereby close at 6:17 pm.