Regular Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated October 10, 2023 as presented.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive and file the verbal report of the General Manager.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the special meeting of Council held on September 28th, 2023, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive and file the minutes of the meeting of the Bancroft Community Safety and Well-Being Committee held on June 28th, 2023, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive and file the minutes of the meeting of the Bancroft Business Improvement Board held on September 28th, 2023, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive and file the minutes of the meeting of the Municipal Economic & Tourism Development Partners Group held on May 25th, 2023, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby accept title and assume as common and public highway that Part of Lots 19 and 20, Concession 3, Geographic Township of Dungannon, now Town of Bancroft, County of Hastings, being more particularly described as: PART 1, Plan 21R-26546; municipally known as Lower Turriff Road; AND FURTHER BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby enter into a Development Agreement with Anne Marie Dietrich and Hans Dietrich to implement the mitigation measures of the Scoped Environmental Impact Study, prepared by Ainley Graham & Associates Limited dated May 10, 2021.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft hereby direct Staff to draft an amendment to By-Law 11-2023 to be brought to the November 14th, 2023 Council meeting, making the following changes and/or appointments... Deputy Mayor Mullett - HR Committee, Bancroft Community Safety and Well-being Committee, and Solid Waste Councillor Eastman - Water & Wastewater, Eastern Ontario Trails Association Councillor B. McGibbon - No Change Councillor Miles - No Change Councillor T. McGibbon - Bancroft Business Improvement Area and Community Outreach & Homelessness Councillor Wiggins - Bancroft Community Safety and Well-being Committee, Municipal Dog Pound, Waste Diversion and Environmental Initiatives Mayor Jenkins - Finance

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft receive the By-Law Enforcement Report outlining calls for services within the period of July 01st, 2023, to September 30th, 2023, for information purposes only.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive and file the 2023 Third Quarter Building Permit Report, as presented, for information purposes only.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive resolution 385-2023 as submitted by the Municipality of Hastings Highlands, as information only; AND FURTHER THAT Council directs Staff to request a meeting with the Municipality of Hastings Highlands to determine how their resolution will affect the non-resident user fee structure implemented by the Town.

WHEREAS the Town of Bancroft is part owner of a property, locally known as the Municipal Dog Pound, located at 326 Monck Rd, Bancroft ON; AND WHEREAS there are new requirements under the Public Sector Accounting Board standards which will impact our 2023 Audit, relating to Asset Retirement Obligations (ARO); AND WHEREAS the requirements include changes to the reporting of legal obligations associated with the retirement of tangible capital assets, for example, asbestos removal, fuel tanks and wells. AND WHEREAS the Township of Faraday, who is also part owner, has already employed for another purpose a licensed engineer, and received a quote to complete this work at the same time, thus decreasing the fee; THEREFORE BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby agree to pay an equitable share, of approximately $350.00 plus applicable taxes, to the Township of Faraday upon receipt of an invoice for the purposes of an Asbestos Survey, to be paid from GL Account 01-2700-7500.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby request that the Council Liason for Bancroft on the Municipal Dog Pound Board request information regarding the joining of additional Municipalities for Dog Pound Services, to be brought back to Council after their October 2023 meeting.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby permit the closure of municipal roads, starting at 60 Monck Street, travelling east along Monck Street, Sherbourne Street and Bridge Street to the intersection of Bridge Street West and Hastings Street North. Closure continues north on Hastings Street North, and West on Station Street ending at Riverside Park for the Bancroft Lions Club's Annual Santa Clause Parade on Saturday, December 2nd, 2023, commencing at 2:30 pm, and dispersing at approximately 3:30 pm. AND FURTHER THAT this resolution be circulated to the Ministry of Transportation for approval due to the impacts on Connecting Link highway areas.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby agree to block off road-side public parking in the Downtown Core on December 2nd, 2023 at a time convenient for the public works department, in anticipation of the Santa Claus Parade and to the benefit of those who intend to view the parade from the roadside.

WHEREAS years of research confirms the benefits of high-quality early learning and child care for young children’s intellectual, emotional, social and physical development and later life outcomes; and WHEREAS c hild care promotes the well-being of children and responds to the needs of families and the broader community by supporting quality of life so that citizens can fully participate in and contribute to the economic and social life of their community; and WHEREAS trained and knowledgeable Registered Early Childhood Educators and child care staff are the key to quality in early learning and child care programs; WHEREAS Registered Early Childhood Educators and child care workers will be vital to the success of the Canada-Wide Early Learning and Child Care system; BE IT RESOLVED THAT October 17, 2023 be designated the 23rd annual “Child Care Worker & Early Childhood Educator Appreciation Day” in recognition of the education, dedication and commitment of child care workers to children, their families and quality of life of the community.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 17 (B) to 17 (F), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law 73-2023 : Being a By-Law assuming as a common and public highway that Part of Lots 19 and 20, Concession 3, Geographic Township of Dungannon, now Town of Bancroft, County of Hastings, more particularly described hereafter. By-Law 74-2023 : Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into a Development Agreement with Anne Marie Dietrich and Hans Dietrich.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on October 10, 2023, be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 75-2023.

BE IT RESOLVED THAT the Regular Meeting of Council hereby close at 4:01pm.