Regular Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated September 13, 2023, as amended.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive and file the presentation by the Children's Foundation and Highland Shores Children's Aid, as provided.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby recieve and file the Year-to-Date Review as provided by the General Manager.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting of Council held on August 15th, 2023, as presented.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting of Committee of the Whole held on August 30th, 2023, as presented.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby accept the recommendation of the Committee of the Whole to support the efforts of the Canadian Peace Museum to offer new methods of learning about our history and encourages all levels of Government to support the Canadian Peace Museum in their endeavors to bring a Museum to Bancroft; AND FURTHER THAT Council shall consider a contribution to the Canadian Peace Museum in the 2024 Budget process; AND FURTHER RESOLVES IN PRINCIPLE THAT the Canadian Peace Museum be considered for use of space during development of a site plan for the property in its entirety between the Heritage Museum and Station Street, or other interim space in another location for the creation of an outdoor museum exhibit or other related activity.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive and file the letter from the Ministry of the Solicitor General (MSG) dated July 19, 2023. AND FURTHER THAT CharlesMullett be nominated for appointment to the Bancroft OPP Detachment Board, to be appointed by by-law once the Board has been fully established.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby direct Staff to determine the feasibility, and if feasible, apply for the New Horizons for Seniors Program Community-Based Stream funding for 2023-2024.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby provide permission to the U13 Bancroft Girls Jets to hold a road toll on Friday October 6th, 2023 from 5:00pm to 7:00pm on Station Street, nearest to 16 Station Street, with the understanding that emergency services, shall need to be notified preemptively of the road access changes by the Girls Hockey Association.

WHEREAS the homelessness crisis is having a devastating impact on individuals, families and businesses in the Town of Bancroft; WHEREAS homelessness requires a range of housing, social service and health solutions from varying levels of government to address the unique needs of each of our unhoused residents; WHEREAS homelessness is felt most at the level of local government and the residents that they serve even though the Town of Bancroft receives no funding to provide the diverse services required; WHEREAS the Town of Bancroft are doing their part by participating in problem solving and program planning discussions with stakeholders and higher levels of government but do not have the resources, finances, capacity or tools to address this complex challenge; WHEREAS leadership is needed from the County of Hastings to identify solutions and push proposals for solutions to the provincial ministries responsible for funding the needed programs; and WHEREAS leadership and action is required from the provincial government on an emergency basis to develop, resource, fund and implement a comprehensive plan to prevent and reduce homelessness in the Town of Bancroft and across the province. THEREFORE BE IT RESOLVED THAT the Town of Bancroft calls on the County of Hastings to consider the needs of the Town of Bancroft and include our community whenever they are considering programs relating to housing and homelessness anywhere in Hastings County;

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve the request of the Maple Leaf Rally Club to pay $5,000.00, plus any applicable taxes in exchange for the "Host Sponsor" title for the Rally of the Tall Pines 2023, not later than October 31, 2023, and a second payment of $5,000.00, any applicable taxes in exchange for the "Host Sponsor" title for the Rally of the Tall Pines, not later than October 31, 2024.

BE IT RESOLVED THAT: the the Council of the Corporation of the Town of Bancroft does hereby approve of the execution of a Terms of Use Agreement with the Bancroft Tennis Club.

BE IT RESOLVED THAT: the the Council of the Corporation of the Town of Bancroft does hereby approve of the execution of a Canteen Rental Agreement with Maplehaus for the use of the North Hastings Community Centre Canteen.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby support the County of Hastings in regards to their letter dated August 15, 2023, received September 06, 2023 AND FURTHER directs Staff to sign and send a letter in support of Hastings County's request for action to the Minister of Health, the Hon. Sylvia Jones.

WHEREAS: FASD is a lifelong brain based disability with no cure, and little effective treatments; AND WHEREAS: The Canada Research Network (CanFASD) shows that FASD is 2.5 times more prevalent than Autism, and 19 times more prevalent than Cerebral Palsy in Canada; AND WHEREAS: The most effective treatment is society understanding and changing our expectations of independence, schooling, and how these families are supported; NOW THEREFORE BE IT RESOLVED THAT: The Corporation of the Town of Bancroft does hereby declare the month of September to be FASD Awareness Month and September 9th to be FASD Awareness Day.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft do hereby direct Staff to place an advertisement in the local paper seeking the services of a real estate firm to facilitate the sale of surplus properties on an ongoing basis for a period of up to three years via the Request for Proposal (RFP) process. AND FURTHER direct Staff to provide a report to update the prior motion of surplus property.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft hereby direct Staff to prepare a report or provide information in a verbal report regarding cemeteries licensed by the Town of Bancroft, including the labour, agreements, income, cost to ratepayers, and additional details Staff deem relevant to Council.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 17 (B) to 17 (H), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law 61-2023 Being a By-Law to execute an agreement between "Maplehaus" and the Corporation of the Town of Bancroft, as hereinafter described. By-Law 62-2023 Being a By-Law to execute a sponsorship agreement between Maple Leaf Rally Club and the Corporation of the Town of Bancroft, as hereinafter described. By-Law 63-2023 Being a By-Law to execute a terms of use agreement between the Bancroft Tennis Club and the Corporation of the Town of Bancroft, as hereinafter described.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees. HR & Recruitment Update

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the September 13th, 2023 closed session of Council.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on September 13, 2023 be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 64-2023.

BE IT RESOLVED THAT the Regular Meeting of Council hereby close at 5:42pm.