Regular Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated August 15th, 2023, as amended.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting of Council held on July 6th, 2023 , as presented.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting of the Bancroft Community Safety and Well-Being Committee held on May 31st, 2023 , as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive and file the meeting minutes of the Eastern Ontario Trails Alliance held on May 11th, 2023, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive and file the Building Department Mid-Year Comparison report, as presented, for information purposes only.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft accepts the Treasurer’s Year to Date report for information purposes only.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft accepts the Treasurer’s Year to Date 2022 Draft report for information purposes only.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft accepts the Clerk’s Report, Dated August 15th, 2023, for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft hereby approve the meeting of Committee of the Whole be moved from August 29th, 2023 to August 30th, 2023 at 3pm.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft hereby approve the meeting of Committee of the Whole be moved from September 26th, 2023 to September 28th, 2023 at 3pm, and the Regular meeting of Council from September 12th, 2023 to September 13th, 2023.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby re-open the Council Chambers to persons wishing to attend Council and Committee meetings, beginning in the month of September, 2023.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby authorize the Mayor and Acting Clerk to sign the Continuity of Operations Plan Memorandum of Understanding between the Town of Bancroft and the Ontario Provincial Police.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of single sourcing to WSP Inc. for the collection and review of relevant data, building of a model and completion of simulations, reporting, and completion of the final Environmental Compliance Approval (ECA) application for the re-rating of the Bancroft Wastewater Treatment Plant, not to exceed $27,600.00 before HST, based on the quotation received from WSP. AND FURTHER directs Staff to complete all associated activities as required to complete the Re-Rating process.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby accept title and assume as common and public highway that Part of Lot 15, Concession 8, Geographic Township of Dungannon, now Town of Bancroft, County of Hastings, being more particularly described as: PART 2, Plan 21R-26463; municipally known as Detlor Road.

BE IT RESOLVED THAT: the Corporation of the Town of Bancroft does hereby approve of and support the installation of up to 6 signs under the Active Schools Campaign at mutually agreed upon locations in the Town of Bancroft; AND FURTHER THAT: Hastings Prince Edward Public Health shall install and remove signs at mutually agreed upon time periods which shall not interfere with the usual operation of our snow removal and road maintenance.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft do not agree to the the Mesothelioma Center's information on Asbestos including pamphlets and brochures and links being added to the Waste & Disposal section of our website.

WHEREAS: between the years of 1869 and 1948, over 100,000 children were sent to Canada as indentured labourers and domestics. These children ranged from a few months to 18 years of age. The vast majority of these children came from loving families who had fallen on hard times, which resulted in poverty, and their parents being unable to care for their children. AND WHEREAS: Bancroft was home to many of these children, whether they were initially placed there as home children or they ended up there as their final resting place, with many placed on farms in the region and buried in local cemeteries. AND WHEREAS: Home Children Canada's goal is to promote awareness of the Child Migration Scheme, and assist Home Children and their descendants in finding information on

WHEREAS all Ontarians deserve and expect a safe and respectful workplace; WHEREAS Municipal Governments, as the democratic institutions most directly engaged with Ontarians, needs respectful discourse; WHEREAS several incidents in recent years of disrespectful behaviour and workplace harassment have occurred which seriously and negatively affect the people involved and lower public perceptions of local governments; WHEREAS municipal Codes of Conduct are helpful tools to set expectations of council member behaviour however we do not have the necessary tools to adequately enforce compliance with Municipal Codes of Conduct; NOW THEREFORE BE IT RESOLVED THAT the Corporation of the Town of Bancroft does hereby support the call of the Association of Municipalities of Ontario (AMO) for the Government of Ontario to introduce legislation to strengthen Municipal Codes of Conduct and compliance with them in consultation with Municipal Governments; AND FURTHER THAT the legislation encompass the Association of Municipalities of Ontario’s recommendations for: • Updating Municipal Codes of Conduct to account for workplace safety and harassment • Creating a flexible administrative penalty regime, adapted to the local economic and financial circumstances of municipalities across Ontario • Increasing training of municipal Integrity Commissioners to enhance consistency of investigations and recommendations across the province • Allowing municipalities to appl

BE IT RESOLVED THAT the Council of the Town of Bancroft does hereby approve of the following amendments and procedures related to the administration of the Incremental Tax Incentive Program, which commenced January 1, 2019, and is scheduled to end on December 31, 2023: The Clerk, CAO or designate have the authority to approve a late application to the CIP – Tax Incentive Program so long as all other program eligibility conditions are satisfied. The Clerk, CAO or designate have the authority to approve the transfer of an approved Incremental Tax Incentive application, to a new owner for the remainder of the initial five (5) year eligibility period if circumstances warrant this transfer and a complete application is submitted by the new owner before December 31st in the year of ownership transfer. That the Treasurer will issue eligible Incremental Tax Incentive Rebates during the first quarter of each year where eligibility was confirmed on December 31st of the previous year. That the Treasurer will prorate the first and last payment to ensure that the full five (5) year eligibility period is captured and issued to qualifying applicants. AND FURTHER THAT the following be

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 17 (B) to 17 (Q), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law 55-2023 Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into a Letter of Agreement with His Majesty the King in right of the Province of Ontario for the Funding Provided by the Province of Ontario to the Municipalities under the Dedicated Gas Tax Funds for Public Transportation Program. By-Law 56-2023 Being a By-Law to Amend By-Law 12-2023, Being a By- Law to Appoint Community Members to Various Boards, Committees and Commissions for the Town of Bancroft. By-Law 57-2023 Being a By-Law to Require Mandatory Pre-Consultation and Establish Complete Application Requirements for Certain Planning Act Applications. By-Law 58-2023 Being a By-Law assuming as a common and public highway that Part of Lot 15, Concession 8, Geographic Township of Dungannon, now Town of Bancroft, County of Hastings, more particularly described hereafter. By-Law 59-2023 Being a By-Law to execute a Memorandum of Understanding between the Ontario Provincial Police and the Corporation of the Town of Bancroft, as hereinafter described.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the August 15th, 2023 closed session of Council.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on August 15th, 2023 be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 60-2023.

BE IT RESOLVED THAT the Regular Meeting of Council hereby close at 6:12pm.