Regular Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated December 14th, 2021, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the presentation from Steward Logistics, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the Years of Service Presentation, as presented.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting of Council held on November 9th, 2021, November 15th, 2021 and December 2nd, 2021, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby approve of the Minutes of the Downtown Enhancement Committee meeting held on November 17th, 2021, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby approve of the Minutes of the Building, Property and By-Law Committee meeting held on November 23rd, 2021, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby approve of the Minutes of the Committee of the Whole meeting held on November 23rd, 2021, as presented.

BE IT RESOLVED THAT: the Town of Bancroft enter into a Memorandum of Understanding between the Town of Bancroft and North Hastings Public Library, as presented.

BE IT RESOLVED THAT: Council authorize the Art Gallery of Bancroft "Best in Show" award, in the amount $500.00, to be apart of the Town of Bancroft's annual budget.

BE IT RESOLVED THAT: the 2022 Budget for Water and Waste Water be approved, as presented; AND FURTHER THAT: a 3.0 % rate increase be implemented on January 1, 2022 for both Water and Waste Water.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the Bancroft Community Safety and Well-being Committee meeting, held on November 24th, 2021, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the North Hastings Arena Commission meeting held on November 17th, 2021, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Bancroft Business Improvement Area Board of Management meeting held on September 30th, 2021, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Bancroft North Hastings Heritage Museum meetings held on September 29th, 2021, October 28th, 2021 and November 25th, 2021, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Municipal Dog Pound Board meetings held on January 28th, 2021, April 22, 2021, July 22, 2021 and October 28th, 2021, as presented.

BE IT RESOLVED THAT: Council does hereby approve to amend the Town of Bancroft's Winter Maintenance Policy to provide clarity for the winter maintenance schedule on John Street, as outlined in the staff reported dated December 14th, 2021.

BE IT RESOLVED THAT: Council does hereby approve that the Town of Bancroft extend the current recycling contract with HGC Management for a period of one year to, to extend to December 30, 2022.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the Acting Clerk's 2021 Council Vacancy report; AND FURTHER THAT: Council of the Corporation of the Town of Bancroft, in accordance with Section 262 of the Municipal Act, 2001 , S.O. c.25 hereby declares one Councillor seat for the Town of Bancroft to be vacant, effective immediately; AND FURTHER THAT: such vacancy be filled through Option #1c) as detailed herein.

BE IT RESOLVED THAT: Council does hereby approve that the Town of Bancroft participate in the North Hastings Regional Community Safety and Well-being Plan as an Advisory Committee member, pending acceptance of the North Hastings Coordinating Committee; AND FURTHER THAT: the Town of Bancroft remain guided by the Town of Bancroft's Community Safety Plan, "Our Shared Commitment" .

WHEREAS the Town of Bancroft unanimously resolved in 2013 to treat safety and well-being for all citizens and visitors to Bancroft as a priority; AND WHEREAS the Town of Bancroft adopted Our Shared Commitment, it’s Community Safety and Well-being Plan by resolution on June 7, 2016; AND WHEREAS Our Shared Commitment anchors all municipal safety and well-being policies, initiatives, and activities and helps guide future municipal planning; AND WHEREAS Our Shared Commitment is designed to stimulate higher levels of civic engagement and pride in the creation of a more positive and cohesive community that is thriving and growing; AND WHEREAS the Town of Bancroft needs to remain ever vigilant and responsive not only to increasing costs of policing but also trends and risks to safety and well-being for its citizens and visitors; NOW THEREFORE BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby renew “Our Shared Commitment” for 2021-2023, to continue to support the enterprise of developing and sustaining community safety and well-being for all.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby award RFP-2021-10 Joint Municipalities of County of Hastings to Intelivote Systems Inc., to provide the installation and operation services for use of electronic voting for the 2022 Municipal Election.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby support an application made by the Town of Bancroft to the New Horizons for Seniors Program, for the purpose of acquiring funding to complete the resurfacing of the Tennis Court.

BE IT RESOLVED THAT: Council award RFP 07-2021 for the Hastings Street Trunk Sewer Extension Preliminary Design and Wastewater Distribution System Assessment to The Greer Galloway Group Inc., Belleville, Ontario; AND FURTHER THAT: a By-Law be passed to authorize the execution of an engineering services agreement for an upset fee of $112,531.00 including HST and disbursements.

WHEREAS Alzheimer's disease and related dementias are degenerative brain disorders that affect over 564,000 Canadians; and WHEREAS Every 3 seconds, someone in the world develops dementia; and WHEREAS In Canada, 25,000 new cases are diagnosed each year; and WHEREAS Alzheimer's disease and related dementias take their toll on hundred of thousands of families and caregivers; and WHEREAS Early diagnosis of dementia helps people live better with dementia and allows them to make important decisions about their future needs; and WHEREAS Dementia is more than just numbers; it's out friends and neighbours, people we see every day in your community; and WHEREAS Dementia affects several hundred families in North Hastings and the surrounding region; and WHEREAS It's not just their disease, it's ours too; and WHEREAS building more dementia friendly communities can be our first step to help reduce the stigma of dementia in Canada. NOW THEREFORE BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby proclaim the month of January 2022 as National Alzheimer Awareness Month and do urge all citizens of our community to become more aware and educated concerning the far-reaching effects of Alzheimer's disease and related dementias.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 14 (B) to 14 (Y), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 93-2021: Being a By-Law to Amend By-Law No. 57-2020, Being a By-Law to Appoint a Downtown Enhancement Committee for the Town of Bancroft. By-Law No. 94-2021: Being a By-Law to Amend Schedule "A" to By-Law No. 88-2018; Being a By-Law to Appoint Members of Council to Various Boards, Committees and Commissions for the Town of Bancroft. By-Law No. 95-2021: Being a By-Law to Amend By-Law No. 03-2021, Being a By-Law to appoint a Committee Adjustment for the Corporation of the Town of Bancroft. By-law No. 96-2021: Being a By-Law to Appoint a Town General Manager for the Corporation of the Town of Bancroft By-Law No. 97-2021: Being a By-Law to Amend Schedule "A" of By-Law No. 44-2006, being a By-Law to Adopt Water and Waste Water Rates. By-Law No. 98-2021: Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into a Memorandum of Understanding with the Bancroft Public Library operating as North Hastings Public Library. By-Law No. 99-2021: Being a By-Law to enter into an Engineering Services Agreement with the Greer Galloway Group Inc. By-Law No. 100-2021: Being a By-Law to Authorize the Corporation of the Town of Bancroft to enter into Services Agreement between Ontario Clean Water Agen

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2)(b) personal matters about an identifiable individual, including municipal or local board employees, (c) a proposed or pending acquisition or disposition of land by the municipality or local board, (d) labour relations or employee negotiations. General Nature: Block 68 Christmas Bonus 2022 Wage Increase Community Hub Project Reducing Staffing Capacity - COVID-19 Precautions

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the December 14th, 2021, closed session of Council.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on December 14th, 2021 be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 102-2021.

RESOLVED THAT the Regular Meeting of Council hereby close at 5:51 PM.