Regular Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated October 12th, 2021 , as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the presentation from the President and CEO of Quinte Health Care (QHC).

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meetings of Council held on September 14th, 2021 and September 21st, 2021, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby approve of the Minutes of the Committee of the Whole meeting, held on September 21st, 2021, as presented.

BE IT RESOLVED THAT: Council does hereby authorize the release of a Request for Proposal to complete the Hastings Street Trunk Sewer Extension Preliminary Design Assessment as outlined in the Staff Report, dated September 21st, 2021; AND FURTHER THAT: project costs incurred in 2021 be funded by a reallocation/transfer of other budgeted capital in the Sewer budget, with the balance becoming a pre-commitment in the 2022 capital budget.

BE IT RESOLVED THAT: Council does hereby approve that Baker Tilly KDN LLP (Baker) be selected as Auditors for the 2021 Year-End Financial Audit, as presented.

BE IT RESOLVED THAT: Council does hereby approve a $750.00 fee for advertising purposes, to the Bancroft Rock Hounds, as presented.

BE IT RESOLVED THAT: Council does hereby approve of the Minutes of the Building, Property and By-Law Committee meeting, held on September 21st, 2021, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby approve of the Minutes of the Bancroft Community Safety and Well-being Committee meeting, held on September 22nd, 2021, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Bancroft Business Improvement Area Board of Management meeting, held on August 26th, 2021, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Eastern Ontario Trails Alliance meeting, held on June 10th, 2021, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Bancroft North Hastings Heritage Museum Board meeting, held on August 31th, 2021, as presented.

BE IT RESOLVED THAT: Council receive the amended Bancroft Business Improvement Area Memorandum of Understanding Report from the Fire Chief, AND FURTHER THAT: Council does hereby approve to enter into a Memorandum of Understanding between the Town of Bancroft and the Bancroft Business Improvement Area.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve to enter into an agreement to convey as one parcel with Kristen Holyoake, Jonathan Faulknor and Esther Robbins for lands described as Part Lot 30, Concession 10, designated as PART 1, Plan 21R-25802, Geographic Township of Dungannon, now Town of Bancroft, County of Hastings.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the report dated October 12th, 2021, from the Manager of Public Works regarding Stop Block Installation in 2022.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby enter into a full-service agreement with the Royal Canadian Legion 181 for parking lot use as a municipal parking lot.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the Wollaston Waste Export Agreement Update report dated October 12th, 2021, for information purposes only.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby approve of a $500.00 Financial Contribution for 2021, to the Art Gallery of Bancroft, for the 2021 "The Town of Bancroft Best in Show" award, as presented.

WHEREAS the risk of spreading COVID-19 is still present in our community; AND WHEREAS we rely on provincial guidelines and recommendations on ways that we can prevent the spread of the virus; AND WHEREAS the safety of our community is the responsibility of each and every resident; NOW THEREFORE BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby strongly encourage its residents to celebrate Halloween 2021 in accordance with the Ontario provincial guidelines, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby permit the closure of municipal roads, being that part of Monck Street from the Public Works Garage to Sherbourne Street and that part of Sherbourne Street from the intersection of Monck Street to Bridge Street and that part of Bridge Street from the intersection of Sherbourne Street to Hastings Street and that part of Hastings Street from the intersection of Bridge Street to Station Street and that part of Station Street from the intersection of Hastings Street to Riverside Park for the Bancroft Lions Club's Annual Santa Clause Parade on Saturday, December 4th, 2021, commencing at 2:30 pm, and dispersing at approximately 3:30 pm, with the provision that the Bancroft Lions Club's Annual Santa Clause Parade is held in accordance with Hastings Prince Edward Public Health guidelines.

WHEREAS public libraries are vibrant community hubs where residents of all ages and backgrounds can learn, work, train, innovate, explore and connect; and, WHEREAS the North Hastings Public Library provides community members with equitable, reliable access to broadband internet; and, WHEREAS the North Hastings Public Library uses technology to make resources more accessible and responsive to people's changing needs; and, WHEREAS the North Hastings Public Library supports local economic development through the provision of important business development and job skills programming for adults and youth; and, WHEREAS the North Hastings Public Library works closely with local residents to deliver valued programs and services and shares knowledge ad resources; and, WHEREAS the North Hastings Public Library continues to responsibly manage public resources with the utmost care and is committed to the sustainability of its services; and, WHEREAS the North Hastings Public Library recognizes the opportunity that targeted provincial investment can provide to secure more equitable access to increasingly significant digital resources and library-based services access Ontario; NOW THEREFORE BE IT RESOLVED THAT: the Town of Bancroft encourages the Province of Ontario to continue to recognize and support the contribution of local libraries within their communities; and, AND FURTHER THAT: the Town of Bancroft encourages the Province of Ontario to maintain ex

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 13 (B) to 13 (Q), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby support the item(s) listed under Consent Agenda, item 14. (B); AND FURTHER THAT: a letter of support be prepared to the appropriate minister/organization outlining Council's support.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Acting Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 79-2021: Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into an agreement to convey as one parcel with Kristen Holyoake, Jonathan Faulknor and Esther Robbins. By-Law No. 80-2021: Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into a Memorandum of Understanding with the Bancroft Business Improvement Area.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2)(b) personal matters about an identifiable individual, including municipal or local board employees, (c) a proposed or pending acquisition or disposition of land by the municipality or local board, (d) labour relations or employee negotiations. General Nature: General Manager Hiring Process Update Acting Clerk Contract Block 68

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the October 12th, 2021, closed session of Council.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on October 12th, 2021 be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 81-2021.

RESOLVED THAT the Regular Meeting of Council hereby close at 5:00 PM.