Regular Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated September 14th, 2021, as presented.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meetings of Council held on August 10th, 2021 August 24th, 2021 and September 2nd, 2021, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the Committee of the Whole meeting held on August 24th, 2021, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby sponsor public skating ice time at the North Hastings Community Centre in the amount of $200.00.

BE IT RESOLVED THAT: Council does hereby approve the Vendor of Record (VOR) for the Town of Bancroft, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the Minutes of the Bancroft Business Improvement Area Board of Management meeting held on July 27th, 2021, as presented.

BE IT RESOLVED THAT: the Council of the Town of Bancroft does hereby receive the Minutes of the Bancroft North Hastings Heritage Museum Board meeting, held on July 28th, 2021, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby defer item 10. A to the September 21st, 2021 Committee of the Whole meeting, pending further information.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby deny Highway Garden Centre permission to install a sign at 68 Hastings Street North.

BE IT RESOLVED THAT: Council does hereby direct staff to remove the 68 Hastings Street North sign immediately.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby assume as common and public highway that Part of Lot 21, Concession 2, Geographic Township of Dungannon, now Town of Bancroft, County of Hastings, being more particularly described as: PARTS 4, 6, 8, 10, 12 and 13, Plan 21R-21835.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Bancroft Business Improvement Area proposed 2022 budget, for information purposes only; AND FURTHAT THAT: the Bancroft Business Improvement Area proposed 2022 budget come to the September 21st, 2021 Committee of the Whole meeting.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby receive the report from the Treasurer, dated September 14th, 2021 regarding the Passport Policy Discussion, as presented.

BE IT RESOLVED THAT: Council pass a By-Law to provide legal indemnification for the payment of costs or damages awarded against an employee or a member of Town Council and the payment expenses incurred by them as a result of any action or other proceeding arising out the acts or omissions done or made by them in their capacity as an employee or a member of Town Council; AND FURTHER THAT: the Acting Clerk be directed to develop an Indemnification Agreement, entered into by the respective parties in accordance with the By-Law, if required.

WHEREAS the Solar Agreement attached to the staff report dated September 14th, 2021, between Otter Energy and the Corporation of the Town of Bancroft is a conditional agreement; AND WHEREAS Council of the Corporation of the Town of Bancroft will have the opportunity to accept or reject the agreement in the future prior to execution; NOW THEREFORE BE IT RESOLVED THAT Council of the Corporation of the Town of Bancroft does hereby approve that the Acting Clerk enter into the conditional Solar Agreement, as presented.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby direct the Manager of Public Works to provide Notice to Veolia Canada Inc., of the Town of Bancroft's intention to renew the agreement by extending the current Agreement for 5 years.

WHEREAS the Truth and Reconciliation Commission released its final report on June 2, 2015, which included 94 Calls to Action to redress the legacy of residential schools and advance the process of Canadian reconciliation; AND WHEREAS the recent discoveries of remains and unmarked graves across Canada have led to increased calls for all levels of government to address the recommendations in the TRC's Calls to Action; AND WHEREAS all Canadians and all orders of government have a role to play in reconciliation; AND WHEREAS Recommendation #80 of the Truth and Reconciliation Commission called upon the federal government, in collaboration with Aboriginal peoples, to establish, as a statutory holiday, a National Day for Truth and Reconciliation to ensure that public commemoration of the history and legacy of residential schools remains a vital component of the reconciliation process; AND WHEREAS the Federal Government has announced September 30th, 2021, as the first National Day for Truth and Reconciliation (National Orange Shirt Day) and a statutory holiday; THEREFORE, BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby commit to recognizing September 30th, 2021, as the National Day for Truth and Reconciliation (National Orange Shirt Day) by sharing the stories of residential school survivors, families, and communities.

WHEREAS preventing child abuse is a responsibility we all share; AND WHEREAS Children's Aid Societies and Indigenous Child Well Being Societies are community based organizations that provide protection and support services to children and youth up to the age of 18 across Ontario; AND WHEREAS with the help of community partners, Children's Aid Societies deliver services that support and strengthen families; AND WHEREAS Children's Aid Societies work first and foremost to keep families together and in about 97 percent of CAS investigations, child protection services are provided while the child or youth lives with their family. In rare instances that Children's Aid Society removes children from their homes, 85% of those children return to their families within 36 months. AND WHEREAS Highland Shores Children's Aid, in partnership with The Children's Foundation, will be distributing purple ribbons throughout the communities they serve; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby proclaim October as Dress Purple month; AND FURTHER THAT Council does hereby approve of Highland Shores Children's Aid's request to tie purple ribbons in Bancroft's downtown area.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 13 (B) to 13 (X), save and except items (Q) and (W), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT: Council defer item 13. Q to the September 21st, 2021 Committee of the Whole meeting for discussion purposes.

BE IT RESOLVED THAT: Council defer item 13. W to the September 21st, 2021 Committee of the Whole meeting for discussion purposes.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 71-2021: Being a By-Law to Authorize the Corporation of the Town of Bancroft to enter into a Contract Agreement with Drain Bros Excavating Limited. By-Law No. 72-2021: Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into a Transfer Payment Agreement with Her Majesty the Queen in right of Ontario as represented by the Minister of Municipal Affairs and Housing. By-Law No. 73-2021: Being a By-law to authorize the Corporation of the Town of Bancroft to enter into a Transfer Payment Agreement with Her Majesty the Queen in right of Ontario as represented by the Minister of Municipal Affairs and Housing. By-Law No. 74-2021: Being a By-Law dedicating and assuming lands as a common and public highway. By-Law No. 75-2021: Being a By-Law to provide legal indemnification for the payment of costs or damages awarded against an employee or a member of Town Council during their term on Council or their employment with the Town while acting under legitimate instructions or attempting to perform their duties in good faith.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2)(b) personal matters about an identifiable individual, including municipal or local board employees (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carries on or to be

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on September 14th, 2021 be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 76-2021.

RESOLVED THAT the Regular Meeting of Council hereby close at 4:37 PM.