Regular Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (c) a proposed or pending acquisition or disposition of land; (d) labour relations or employee negotiations; and (e) potential litigation. Labour Relations or Employee Negotiations (CUPE Negotiations) Labour Relations or Employee Negotiations (Reorganization) Labour Relations or Employee Negotiations (Staff Grievances) Personal Matters about an Identifiable Individual (Code of Conduct Complaint) Potential Disposition of Land (Block 68) Potential Disposition of Land (Faraday Street) Potential Acquisition of Land (IO Property) Potential Acquisition of Land (Anderson Lane) Potential Acquisition of Land (Moore Lane) Potential Disposition of Land (Billa Street)

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the January 9th, 2018 closed session of Council.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated January 9th, 2018, as presented.

That the Union Library Model be

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting of Council held on December 12, 2017, as presented.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 12 (B) to 12 (G), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT: Council does hereby receive the minutes of the Community Safety and Well-being meeting held on December 20th 2017.

BE IT RESOLVED THAT: Council does hereby receive the minutes of the Bancroft North Hastings Museum Board meetings held in October and November 2017 for information purposes only.

BE IT RESOLVED THAT: Council does hereby receive the minutes of the EOTA meeting held in December 2017 for information purposes only.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive the CAO's report, dated January 9th, 2017.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby appoint LAS as the Closed Meeting Investigator for the Corporation and its local boards; AND FURTHER BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby authorize Hastings County to enter into a contract with LAS for Closed Meeting Investigation Services commencing immediately.

BE IT RESOLVED THAT C ouncil pass a by-law for 2018 Council remuneration based on the 2017 remuneration level.

BE IT RESOLVED THAT, unless approved by specific resolution of Council and until the 2018 tax and ratesupported budgets are approved by Council, staff of the Town of Bancroft, including its Local Boards and Committees, are delegated the following purchase authority, subject to the Town’s procurement policy: Capital purchases: Up to the approved budget for the applicable project, conditional on the project being approved by Council in 2017 Budget, including 2017 Capital ForecastProjects for State of Good Repair only; and Operating Purchases: Up to 50% of the previous year’s base budget expenditures, adjusted for the impacts of one-time expenditures approved in 2017, and excluding anyproposed new initiatives or service level changes.

WHEREAS: Heart disease and stroke are leading causes of death in Canada. AND WHEREAS: Heart & Stroke’s mission is to prevent disease, save lives and promote recovery. Powered by donors and volunteers, they strive to tangibly improve the health of every family in Canada, every day. AND WHEREAS: February is Heart Month in Canada, during which Heart & Stroke Canvassing Campaign takes place, to support on-going life-saving heart disease and stroke research, health promotion and advocacy; AND WHEREAS: We applaud and commend the thousands of volunteers, staff and researchers of Heart & Stroke for their dedication and commitment and wish them continued success; I, DEPUTY MAYOR CHARLES MULLETT, THEREFORE: proclaim that the month of February be observed as “Heart Month” in the Town of Bancroft. I further urge all citizens to open their heart to Heart & Stroke Canvassing Campaign, and all civic, social organisations and business establishments to give this campaign the greatest possible support.

Resolved that RESOLUTION #15-2018 BE

Whereas the Ontario Municipal Partnership Fund (OMPF) is an unconditional transfer payments to municipalities; And Whereas the OMPF has redesigned their funding to better support areas with limited property assessment and to recognize the challenging fiscal circumstances of rural municipalities And Whereas the OMPF redesign has resulted in Bancroft’s OMPF funding being increased in 2018 by $207,000 And Whereas one of the most challenging fiscal circumstance that Bancroft residents face at the moment is the drastic increase in Water and Waste Water rates; And Whereas the Provincial mandate to have all Municipalities attain full cost recovery for water and wastewater services in unsustainable for Bancroft given the limited number of users, the limited tax base, and the depressed economy; Now Therefore be in resolved that council direct staff to use the extra 2018 OMPF funding in the amount of $207,000 to both further reduce the wastewater deficit and create a Wastewater Contingency Fund that will be used to cover possible unforeseen future expenses such as arrears and will be used to cover any losses at year end. And Through this Notice of Motion Council affirms its commitment to enduring that all people should be afforded the dignity and respect to have the right to safe, clean, affordable and accessible water and sewer services.

Be It Resolved That Resolution #18-2018 be

WhereasBancroft is an economically depressed area whose residents, through no fault of their own, find themselves with cash shortages as a result of negative market forces beyond their control; And whereas those negative market forces have limited the ability of many residents to afford many of the basic necessities of life such as water and sewer; And Whereas as a result of negative market forces combined with the increased Water and Wastewater rate people and families are having their water shut off; And whereas water shut offs directly threaten the safety and well-being of residents and place the health of people and families at risk; And whereas to deprive people of the basic necessities of life, such as water, because they find themselves with a cash shortage due to negative market forces that are out of their control, is cruel and unusual punishment; Now therefore be it further resolved that the Council of the Corporation of the Town Bancroft place an immediate moratorium on all water shut offs; Now therefore be it resolved that the Council of the Corporation of the Town of Bancroft request that staff update by law 44-2006 to more accurately reflect the economic circumstances of Bancroft and provide special provisions for those on social service, fixed incomes, and low income earners such as waiving connection charges, collection charges, and lowering the late payment charges by half and any other provisions that lessens the b

Be It Resolved That Resolution #20-2018 be

Whereas effective and efficient communication among Council will help build a more efficient and effective municipality; And Whereas Council desires a method that allows for effective and efficient communication in the interest of evaluating and supplying collective feedback and guidance regarding the activities of senior management of the municipality as they relate to the implementation of the policies and programs as laid out by Council as well as the effective and efficient development of future policies and programs; And Whereas the Personnel Committee deals with day to day personnel matters and contains a maximum of 3 council members and the Municipal Act states under section 224 (b) and (d.1) that it is the role of council as a whole to ensure the accountability of the activities of senior management of the municipality, as well as evaluate the policies and programs of the municipality; And Whereas the Municipal Act further states under section 239 (2) (b) that “A meeting or part of a meeting may be closed to the public if the subject matter being considered is: personal matters about an identifiable individual, including municipal or local board employees; Now Therefore Be It Resolved That Council adopt a policy to meet at least once per year, at a time and place set by Council at the first meeting of Council in January, for a Management Review Meeting in a closed session with an appointed Clerk to discuss the “operations of

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No.01–2018, Being a By-Law to authorize the closing and conveyance of a portion of a road allowance; By-Law No. 2-2018, Being A By-Law to Provide for an Interim Levy for all Tax Classes, Prior to the Adoption of Estimates for the Year; By-Law No. 3-2018, Being a By-Law to authorize the temporary borrowing of funds until the taxes are collected and other revenues are received, the amounts that the municipality considers necessary to meet the expenses of the municipality during the fiscal year; By-Law No.4-2018, Being A By-Law To Establish Remuneration For The Council Of The Corporation Of The Town Of Bancroft; By-Law No. 5-2018, Being a By Law of the Town of Bancroft appointing Local Authority Services as the Closed Meeting Investigator Pursuant to Sections 8,9 10 and 239.1 of the Municipal Act, 2001, as amended; By-Law No. 6-2018, Being a By-Law to appoint a Committee of Adjustment for the Corporation of the Town of Bancroft; By-Law No.7-2018, Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into a funding agreement with Her Majesty the Queen in Right of Ontario for the Funding Provided by the Province of Ontario to the Municipalities under the Dedicated Gas Tax Funds fo

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on January 9th, 2018, be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 11-2018.

BE IT RESOLVED THAT the Regular Meeting of Council hereby close at 1:32.