Regular Council

McGibbon BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2)(b) personal matters about an identifiable individual, including municipal or local board employees; Section 239 (2) (c) a proposed Page 1 of 10 September 12, 2017 or pending acquisition or disposition of land by the municipality or local board; Section 239 (2) (d) labour relations or employee negotiations; Section 239 (2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Section 239 (2) (f) advice that is subject to solicitor-client privilege; and Section 239 (3.1) for the purpose of educating or training the members. General Nature: Identifiable Individual - 3 items Labour Relations - Reorganization Update Potential Acquisition/Disposition of Land - Block 68; Acquisition of Existing Road Potential Litigation - Environmental Information; Acquisition of Existing Road Education Session - Committee Procedures Solicitor Client Privilege - Road Development

McGibbon BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the September 12th, 2017, closed session of Council.

Mullett BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated September 12th, 2017, as presented.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby grant Highland Shores Children's Aid permission to tie purple ribbons in the downtown core to raise awareness about the community's important role in the prevention of child abuse and neglect through the Purple Ribbon Campaign.

McGibbon BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting of Council held on August 23rd, 2017, as presented.

McGibbon BE IT RESOLVED THAT: Resolution #368-2017 be

McGibbon BE IT RESOLVED THAT: Resolution #370-2017 be amended to not include items 13 (C) or (F).

BE IT RESOLVED THAT Council support the project and direct staff to contact the organizer to discuss the proper placement of signage.

BE IT RESOLVED THAT Council direct Councillor Kavanagh to contact Mrs. Maxwell and discuss the contents of her letter.

Kavanagh BE IT RESOLVED THAT: Council does hereby receive the minutes of the Building Committee meeting held on August 23rd, 2017, as presented with the following recommendation: That the draft RFP for the Design and build of a Public Works Facility be amended to include additional bays to accommodate a potential lessee.

McGibbon BE IT RESOLVED THAT quotes for the heating system at Club 580 be directed to the Infrastructure committee.

BE IT RESOLVED THAT: Council does hereby receive the minutes of the Human Resources Committee meeting held on August 23, 2017, as presented.

BE IT RESOLVED THAT: Council does hereby receive the minutes of the Bancroft North Hastings Heritage Museum dated July 17, 2017, as presented.

Mullett BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive item 1-2, 4-6, and 8-14 of the the CAO's report, dated September 12th, 2017, for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft approve of carrying out additional necessary contractor work due to debris to identify the sources of infiltration and inflow to the wastewater treatment plant subject to satisfying the terms and conditions of CWWF approval authority.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft hereby approve of a new official Town crest as amended by Council, pending final consultation; And Further that the new crest once approved for official purposes.

McGibbon BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby support the letter received on August 24th, 2017 from Oro-Medonte regarding Ontario's Wildlife Damage Compensation Program.

Kavanagh BE IT RESOLVED THAT: The Council of the Corporation of the Town of Bancroft does hereby direct its Boards to complete processing of accrued payables that are set by year-end audit to the Town.

McGibbon Page 5 of 10 September 12, 2017 BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the purchase of the required additional server back-up space for $5265 above the original budgeted amount for 2017.

WHEREAS, child abuse is a complex and ongoing problem in our society, affecting many children in Bancroft; and WHEREAS, every child is entitled to be loved, cared for, nurtured, and secure and to be free from neglect, as well as from verbal, emotional, sexual and physical abuse; and WHEREAS, Bancroft faces a continuing need to support community- based programs to prevent child abuse and neglect; and WHEREAS, it is the responsibility of every adult who comes in contact with a child to protect that child’s unconditional right to a safe, nurturing childhood; and WHEREAS, Bancroft has dedicated individuals and organizations who work daily to counter the problem of child abuse and neglect and to help parents obtain the assistance they need; and WHEREAS, our community is stronger when all citizens become aware of child abuse and neglect prevention and become involved in supporting parents to raise their children in a safe, nurturing environment; and WHEREAS, Bancroft residents celebrate children, our town’s greatest resource and the community leaders of tomorrow; NOW, THEREFORE, I, Paul Jenkins, Acting Mayor, do hereby proclaim the month of October 2017 as CHILD ABUSE PREVENTION MONTH in the Town of Bancroft, and commend this observance of the citizens of this town.

WHEREAS Every child deserves to be loved, nurtured and have a permanent family. Sadly, some children in the care of Highland Shores Children’s Aid are waiting for such a home. Adoption gives these young people a brighter future and brings great joy to the adoptive parents. It offers permanency and security and gives them the opportunity to develop healthy, nurturing relationships in a family setting; WHEREAS, there are several children in Hastings, Northumberland and Prince Edward counties who are waiting for an adoptive home; and WHEREAS Highland Shores Children’s Aid has a continuing need for families who will adopt older children, sibling groups; children or youth with emotional, physical, social or behavioral challenges or medically fragile infants; and WHEREAS, these children require extra patience and support to help them overcome previous hardships; and Page 6 of 10 September 12, 2017 WHEREAS, in fiscal 2016/17, 19 children and youth from Hastings, Northumberland and Prince Edward counties were adopted by families within our communities; and WHEREAS, it is important to stress that low income, being single or not owning a home does not disqualify individuals from adopting; and WHEREAS, children waiting for adoptive parents and families who have adopted these children require and deserve community support; NOW, THEREFORE, I, Paul Jenkins, Acting Mayor of the Town of Bancroft do hereby proclaim NOVEMBER 2017 as Adoption Awareness Month in the Town of Bancroft. In honor of

WHEREAS, the lives of many citizens of the Town of Bancroft have been directly or indirectly impacted by the high numbers of children in care; and WHEREAS, foster and kin in care parents are individuals or couples with a genuine interest in children and a sense of community responsibility; and WHEREAS as of March 31, 2017, 145 foster and kin in care parents in Hastings, Northumberland and Prince Edward counties provided a caring and safe environment for children in care; and WHEREAS, foster and kin in care parents of Highland Shores Children’s Aid provided just over 49,000 days of care to foster children last year; THEREFORE BE IT RESOLVED that citizens of the Town of Bancroft are encouraged to support and embrace the community of foster and kin in care parents during this special week; and THEREFORE FURTHER BE IT RESOLVED that the Town of Bancroft declares the week of October 15-21st, 2017 to be National Foster Family Week; NOW, THEREFORE, I, Paul Jenkins, Acting Mayor, do hereby proclaim the week of October 15-21st, 2017 to be NATIONAL FOSTER FAMILY WEEK in the Town of Bancroft, and commend this observance of the citizens of this city.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby apply to the Ontario Community Infrastructure Fund Top-Up Application fund for needed upgrades and remedial work in accordance to the Asset Management Plan for water and waste water.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the report from the Planning Coordinator/Clerical Assistant regarding Consent File Nos. B27/17, B28/17, B29/17 for information purposes only.

McGibbon BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: BY-LAW NO. 71-2017: Being a By-Law assuming as a common and public highway that Part of Lot 13, Concession 3, being Part 1, 21R-24940, formerly Township of Dungannon, now Town of Bancroft, County of Hastings. BY-LAW NO. 72-2017: Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into a funding agreement with Her Majesty the Page 8 of 10 September 12, 2017 Queen in Right of Ontario for the Funding Provided by the Province of Ontario to the Municipalities under the Clean Water and Wastewater Fund (CWWF).

McGibbon BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2)(b) personal matters about an identifiable individual, including municipal or local board employees; Section 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; Section 239 (2) (d) labour relations or employee negotiations; Section 239 (2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Section 239 (2) (f) advice that is subject to solicitor-client privilege; and Section 239 (3.1) for the purpose of educating or training the members. General Nature: Identifiable Individual - 3 items Labour Relations - Reorganization Update Potential Acquisition/Disposition of Land - Block 68; Acquisition of Existing Road Potential Litigation - Environmental Information; Acquisition of Existing Road Education Session - Committee Procedures Solicitor Client Privilege - Road Development

Kavanagh Page 9 of 10 September 12, 2017 BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on September 12th, 2017, be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law #73-2017.

McGibbon BE IT RESOLVED THAT the Regular Meeting of Council hereby close at 3:41.