Regular Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated June 13, 2017, as presented.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting of Council held on May 23, 2017, as presented.

WHEREAS the Town of Bancroft operates the Bancroft/North Hastings Heritage Museum, a Community Museum; AND WHEREAS the Town along with the Museum Board is working toward ensuring that Ministry Standards for Museums are met or exceeded; NOW THEREFORE the Town of Bancroft intends to apply for funding for a Community Operating Grant under R.R.O. 1990, Reg 877, s.2 (5) .

WHEREAS the Gem and Mineral Club is a registered not for profit organization; AND WHEREAS the Town of Bancroft hosts the Gem and Mineral Club Mineral Museum in a Town owned facility; AND WHEREAS the Town of Bancroft along with the Gem and Mineral Club is working toward ensuring that Ministry Standards for Museums are met or exceeded; NOW THEREFORE the Town of Bancroft hereby supports and application by the Gem and Mineral Club to apply for funding for a Community Operating Grant under R.R.O. 1990, Reg 877, s.2 (5).

BE IT RESOLVED THAT: the Council of the Corporation of Town of Bancroft does hereby support the application by the North Hastings Heritage Museum Board for a New Horizons grant to develop and produce a historical cookbook that will capture the historical life stories of women in the North Hastings rural settlement area.

BE IT RESOLVED THAT: t he Council of the Corporation of the Town of Bancroft does hereby support an application for an Enabling Accessibility Grant submitted by the Heritage Museum for the purpose of providing accessibility renovations to the museum by installing an accessibility ramp and accessible door and doorway; AND FURTHER THAT the Council does hereby confirm in-kind support for this project.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby amend the preceding motion by substituting the preceding motion with the following: "THAT the Council of the Corporation of the Town of Bancroft does hereby support the development of Municipal Poverty Reduction Strategy."

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby support the development of Municipal Poverty Reduction Strategy.

BE IT RESOLVED THAT: the Council of the Town of Bancroft hereby supports an application for Rural Economic Development funding for the purpose of creating an Economic Development Strategic Plan and a three year economic development initiative .

BE IT RESOLVED THAT: the preceding main motion be amended by striking out the words "an application for a Local Poverty Reduction grant to develop a Poverty Reduction Strategy and hereby gives notice of their intent as required by the governing agency." and insert the words "the development of a Municipal Poverty Reduction Strategy."

BE IT RESOLVED THAT: Council hereby approve of the purchase and implementation completion of the Electronic Document and Records Management System and Scanning Services as provided by Image Advantage in the amount of $28,000. and that such purchase shall be in keeping with the approved 2017 budget .

BE IT RESOLVED THAT: Council hereby support the Shamrock Clubs application to New Horizons for two geothermal units and hall restoration.

BE IT RESOLVED THAT: Items 4/5/6/of the CAO June 13th report be received for information.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby support an application to FCM for the purpose of developing a Wastewater Composite Correction Program.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby support an application to FCM for the purpose of completing the Town Asset Management Plan in accordance to Provincial requirements.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby amend the preceding motion by removing item 10 and item 14 from the CAO's report dated June 13, 2017.

BE IT RESOLVED THAT: Items 9//11/12/13//15 of the CAO June 13th report be received for information.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby request that the June 27, 2017 scheduled presentation by Municipal Advisors from the Ministry of Municipal Affairs and Housing be rescheduled at a future date, to be determined.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby give Councillor Tracy McGibbon the authority to coordinate the set-up of the Visitor Information Centre with input from staff.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the Manager of Public Works recommendation to enter into a three year agreement with Greenview Environmental Services for landfill monitoring and reporting program as set out in RFP-04-2017 with the option to extend the agreement for two years.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the Manager of Public Works recommendation to ward RFP-05-2017 to Infrastructure Intelligence Service Inc.

WHEREAS the Town of Bancroft is located in an economically depressed area of Ontario, WHEREAS the Town of Bancroft has successfully appealed to its citizens to offer their expertise to help find solutions in specific situations, WHEREAS the Town of Bancroft has had success with this team approach, BE IT RESOLVED THAT the Town of Bancroft will establish The Town of Bancroft Community Development Committee. This committee will include one staff person, the mayor, and two councillors. The mandate of this committee will be to explore ways to promote and secure economic development for the Town of Bancroft and to engage public input and expertise.

WHEREAS the Council of the Corporation of the Town of Bancroft was informed at the April 11, 2017 meeting of Council that the Corporation of the Town of Bancroft would have to pay $100,000 to Canadian Tire Corporation who successfully reached an agreement with MPAC for their property reassessment appeal dating back 8 years; AND WHEREAS the Corporation of the Town of Bancroft was informed by MPAC that the town may be required to pay the full amount out of the Town’s 2017 budget; AND WHEREAS according to the Town’s 2015 Asset Management Plan “Growth Projection” Public Sector Digest reported that the Town of Bancroft will require a tax increase of nearly 60.8% over 10 years for its tax funded assets and 54.2% over 10 years for rate funded assets representing only roads, bridges, water and sanitary; AND WHEREAS the Council of the Corporation of the Town of Bancroft recognizes that to pay the full settlement amount at one time would cause undue hardship on taxpayers as well as strain the ability of the Town to fulfill its day-to-day operations and budget for future infrastructure need; AND WHEREAS the Council of the Corporation of the Town of Bancroft must reluctantly pay back or credit the full amount awarded to the Canadian Tire Corporation by the settlement; NOW THEREFORE BE IT RESOLVED THAT due to the locational circumstance that the Town of Bancroft finds itself in as a result of the economically depressed market in North Hast

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby direct staff to provide a letter of support to the Senior's Club 580 Group for a New Horizons for Seniors Program grant application for improvements to the Club 580 building.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the lease agreement with the Shamrock Club for the use of the Dungannon Recreation Centre, as presented .

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby move into the Committee of the Whole.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve the logo for the Bancroft Eagles Nest Park and the locations of the large kiosks as presented by the Bancroft Trails Committee.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the Bancroft Trails Committee recommendation to form a not-for-profit incorporated entity to raise funds for, develop educational programming and maintain the new signage and trails in the park; AND FURTHER BE IT RESOLVED THAT the Town of Bancroft work in conjunction with the new not-for-profit incorporated entity to find ways to both improve and maintain Eagles Nest Road.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve the recommendation of the Bancroft Trails Committee to form a not-for-profit incorporated entity to raise funds for, develop educational programming and maintain the new signage and trails in the park AND FURTHER BE IT RESOLVED THAT the Town of Bancroft work in conjunction with new not-for-profit entity to investigate ways to improve and maintain Eagles Nest Road.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the Bancroft Trails Committee recommendation to designate Eagles Nest Park as a non-motorized park.

BE IT RESOLVED THAT: Council of the Corporation of the Town of Bancroft does hereby approve of the recommendation from the Bancroft Trails Committee to designate Bancroft Eagles Nest park as non-motorized park.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby support the Bancroft Trails Committee recommendation to work with Town staff to establish plans and seek funding sources towards a washroom facility on Eagles Nest Park that can be brought before Council for permission to proceed.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby support the recommendation from Bancroft Trails Committee to work with Town staff to establish plans and seek funding sources towards constructing washroom facility on Eagles Nest that can be brought before Council for permission to proceed.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting held on April 19th, 2017 and receive the verbal report provided by Committee Chairman Charles Mullet of the Bancroft Community Safety and Well-being Committee meeting held on May 17th, 2017 with the following recommendation: BE IT RESOLVED THAT: the Bancroft Community Safety and Well-being Committee does hereby recognize the traffic issues raised by residents on Alice Street and does hereby recommend to Council that reports be requested from the Manger of Public Works and the Planning Coordinator to investigate the matter.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the BBIA Board of Management meeting held on May 11, 2017.

BE IT RESOLVED THAT: the Council of the Town of Bancroft does hereby receive the minutes of the April 20, 2017 Bancroft Public Library board meeting.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 16 (B) to 16 (J), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees; Section 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; Section 239 (2)(d) labour relations or employee negotiations; Section 239 (2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. General Nature Moore Lane - Section 239 (2) (e) Anderson Lane - Section 239 (2) (c) Block 68 - Section 239 (2) (c) Life Labs Lease - Section 239 (2) (c) Snow Road Property - Section 239 (2) (c) OPP Update - Section 239 (2) (b) Reorganization - Section 239 (2) (d)

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the June 13, 2017 closed session of Council.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 40-2017: Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into a Lease Agreement with the Shamrock Club.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on June 13, 2017 be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 41-2017

BE IT RESOLVED THAT the Regular Meeting of Council hereby close at 3:47 p.m.