Regular Council

Mullett BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (a) the security of the property of the municipality or local board; Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees; Section 239 (2) (c) proposed or pending acquisition or disposition of land; Section 239 (2)(d) labour relations or employee negotiations. General Nature 1) Labor Relations or Employee Negotiations - Organization Structure 2) Identifiable Individual - Change in support to meet financial expectations 3) Security of Property - Internet misuse 4) Proposed or Pending Acquisition of Land - Proposed acquisition of land conditions and progress

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the October 25th, 2016 closed session of Council.

Kavanagh WHEREAS Town of Bancroft fosters development, training and mentorship for its employees to provide opportunity for growth, self achievement and hands on experience for sustainable customer and corporate service expectations. AND WHEREAS Ms. Fay Brown brings 29 years of municipal experience at a County and lower tier municipal levels in the capacity of Municipal Treasurer. AND WHEREAS Ms. Fay Brown will compliment the Town of Bancroft financial team by providing leadership, training and mentoring to Town finance employees during.the search for a full-time Treasurer for the Corporation. NOW THEREFORE BE IT RESOLVED THAT Council welcomes Ms. Brown to the Town of Bancroft and approves of the interim appointment of Ms. Fay Brown as Treasurer for the Town of Bancroft.

McGibbon BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated October 25th, 2016, as presented.

McGibbon BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby support the Bancroft Blackflies rugby football club AND FURTHER BE IT RESOLVED THAT: Council will provide a letter of support in support of the club to the Toronto Rugby Union.

Page 2 of 8 October 25, 2016 BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting of Council held on October 11th, 2016, and the special meeting of Council held on October 13th, 2016 as presented.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 12 (B) to 12 (K), but not including 12 (I) be received by the Corporation of the Town of Bancroft, for information.

Be It Resolved that 12 (I) be received for information only.

McGibbon BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby authorize the Fire Chief and the CAO/Clerk to enter into an agreement with the County of Hastings for the supply of fiber internet connection to the Bancroft Fire Hall.

Jenkins BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby accept the Manager of Public Works recommendation to enter into a contract for bulk propane services with Sparlings Propane Co. Ltd for up to 2 years ending October 31, 2018.

Jenkins BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into Closed Session pursuant to the Municipal Act, 2001, c. 25, Section 239 (2) (c) proposed or pending acquisition or disposition of land.

Kavanagh BE It RESOLVED THAT Council of the Corporation of the Town of Bancroft does hereby authorize staff to move forward with the heating system according to the issued RFQ subject to: a) consideration of the unit to heat the ambulance bays being omitted; and b) to have an electrician access the electrical capabilities to use portable heating units in the interim.

Jenkins BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive the Snow Road Water Main Update Report from the Manager of Public Works for information purposes only.

BE IT RESOLVED THAT Council does hereby direct staff to investigate the cost of hooking up users on the old line (3 users) to the new water line on Snow Road.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby permit the closure of municipal roads, being that part of Monck Street from the Public Works Garage to Sherbourne Street and that part of Sherbourne Street from the intersection of Monck Street to Bridge Street and that part of Bridge Street from the intersection of Sherbourne Street to Hastings Street and that part of Hastings Street from the intersection of Bridge Street to Station Street and that part of Station Street from the intersection of Hastings Street to Riverside Park for the Bancroft Lions Club's Annual Santa Claus Parade on Saturday, December 3, 2016, commencing at 2:30 p.m. and dispersing at approximately 3:30 p.m.

McGibbon BE IT RESOLVED THAT: theCouncil of the Corporation of the Town of Bancroft does hereby approve of the Corporate Complaints Handling Procedures Policy as presented and that a by-law be prepared for adoption at the November 8th Regular Meeting of Council.

McGibbon BE IT RESOLVED THAT: Council receive the Action Tracking Report dated October 25th 2016 for information purposes only.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the Water and Wastewater asset inventory and needs report as an addendum to the 2015 Asset Management Plan for the Town of Bancroft and during annual review the report will be included in the comprehensive Asset Management Planning document.

BE IT RESOLVED THAT Resolution #343 be amended to require that a report be brought forward to the first meeting of Council in April 2017.

McGibbon BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No.82-2016: Being a By-Law to repeal By-Law No. 05-2016; to authorize the Corporation of the Town of Bancroft to enter into an agreement with Mrs. Nancy Switzer for the opening of a Municipal Road Allowance. By-Law No.83-2016: Being a By-Law to appoint B. McGibbon to the North Hastings Community Centre Arena Board. By-Law No. 84-2016: Being a By-Law to repeal By-Law No. 61-2014 and By-Law No. 21-2016 By-Law No. 85-2016: Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into an agreement with the Maple Leaf Snow Skimmers Snowmobile Club for the use of municipal property. By-Law No. 86-2016: Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into an agreement with the Old Hastings Snow Riders Snowmobile Club for the use of municipal property. By-Law No. 87-2016: Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into an agreement with the Corporation of the County of Hastings. By-Law No. 88-2016: Being a By-Law to appoint a Treasurer for the Town of Bancroft.

Kavanagh BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on October 25th, 2016, be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 89- 2016.

Jenkins BE IT RESOLVED THAT the Regular Meeting of Council hereby close at 3:30pm .