Regular Council

McGibbon BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (b) personal matters about an identifiable individual, and (c) pending or potential acquisition or disposition of land. General Nature: 1. Identifiable Individual 2. Acquisition of Land

Mullett BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the Page 1 of 12 October 11, 2016 October 11th, 2016, closed session of Council.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated October 11th, 2016, as amended. Addition - Identifiable Individual (from Closed Session agenda)

BE IT RESOLVED THAT Council does hereby receive and file the breach of protocol reports.

McGibbon WHEREAS Council deems it expedient to replace regular Committee of the Whole meetings on the fourth Tuesday of each month with a regular Council meetings, BE IT RESOLVED THAT a Second Regular Meeting Of Council be hereby held on the fourth Tuesday of each month beginning at 9am.

BE IT RESOLVED THAT: Council does hereby direct staff to prepare a report for the next Regular Meeting of Council regarding bridge financing for the roof repair at the area.

Kavanagh BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meetings of Council held on September 13th, 2016, and September 19th, 2016, as presented.

BE IT RESOLVED THAT: Council does hereby receive the minutes of the Bancroft Community Safety and Well-being Committee meeting held on October 4th, 2016, with the following recommendations: THAT Council request that Big Brothers Big Sisters of Hastings Prince Edward County attend a BCSWBC meeting to make a presentation on their services and discuss the needs and opportunities of the organization in Bancroft; and THAT Council request that AMO, ROMA, and OGRA investigate the possibilities from both a financial (cost savings) and a safety perspective for non-police officers to undertake traffic control activities AND FURTHER that Hastings County be requested to support this resolution.

BE IT RESOLVED THAT: Council does hereby receive the minutes of the Committee of the Whole meeting held on September 27th, 2016 with the following recommendations: THAT Council adopt the Procedure By-Law for governing the calling, place and proceedings of meetings of the Committee of Adjustment for the Corporation of the Town of Bancroft; THAT Council discuss replacing Committee of the Whole meetings with a second Regular Meeting of Council; THAT Council pass a By-Law to control access to fire hydrants connected to the water distribution systems within the Town of Bancroft; THAT Council consider Snow Road Improvements during the 2017 budget process and that a follow up letter be sent to Mark and Marg Nicholson; and THAT Council confirm its commitment to the community and its youth and, through a partnership with North Hastings Children's Services, support the 2017 Experience Summer Day Camp through the use of Millennium Park and Club 580 at no charge.

BE IT RESOLVED THAT: Council does hereby receive the minutes of the Bancroft Public Library Board dated June 16th, 2016, for information purposes only.

Jenkins BE IT RESOLVED THAT: Council does hereby receive the minutes of the BBIA dated July 28th, 2016, and September 15th, 2016, for information only.

Jenkins Be it Resolved that a 4pm meeting be called to discuss Wheels Water Wings and community events.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 15 (C) to (W),be received by the Corporation of the Town of Bancroft, for information.

Kavanagh Be It Resolved that Item 15 (b) be received for information.

McGibbon Whereas the Council of the Town of Bancroft supports volunteer contributions Page 5 of 12 October 11, 2016 and dedication, Now Therefore Be It Resolved That the minor amendments requested to the MOU between CESCO, Bancroft Trails Committee and the Town be hereby approved save and except the requirement for volunteer insurance coverage which shall be modified to allow for the opportunity to provide coverage by either the volunteering organization or by private coverage for volunteer activities for named volunteer/s. Either option requires that proof of insurance coverage be provided to the Town of Bancroft to protect the Town against any claim, Or that an individual shall be trained by the Town to provide supervision of the organization's volunteers for all work to be

McGibbon Whereas the Council of the Town of Bancroft fully recognizes that mobile phone and high-speed Internet services are essential and basic economic and well-being community services that must be supported and provided, And Whereas the Council of the Town of Bancroft fully recognizes that service gaps in mobile phone and high-speed Internet jeopardize, hinder and threaten the sustainability and health of communities, thereby putting people and their communities at risk, Now Therefore Be It Resolved That the Council of the Town of Bancroft does hereby lend their full support to the Eastern Ontario Rural Network(EORN) and endorse EORN’s proposal for a public private partnership to make necessary upgrades that will close the existing service gaps in mobile phone and high-speed Internet in Eastern Ontario.

Whereas the Province of Ontario has asked local governments to put forward new “revenue tools” for municipalities through public discussion, Now Therefore Be It Resolved That the Council of the Town of Bancroft hereby support a public opportunity to participate in identifying and assessing new revenue tools for the Town of Bancroft through public open discussion, And Further Be It Resolved That that this public event will take place in the third week of November 2016, with the finalized date, time and location to be published in the local newspapers and on the Town webpage and social media pages.

BE IT RESOLVED THAT Council does hereby include the OPP Billing Statement as a reoccurring agenda item for regular meetings of Council.

Kavanagh BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive the CAO's report, dated October 11th, 2016.

Kavanagh WHEREAS the North Hastings Arena Board, acting in Good Faith, recently entered into a contract for services for the provision of propane services; THEREFORE BE IT RESOLVED THAT Council does hereby waive the Purchasing Policy (By-Law #51-2004) as it affects the recent procurement of propane services by the North Hastings Arena Board.

BE IT RESOLVED THAT: Council does hereby approve the application for funding, in the amount of $200,000 to the Connecting Links Program, for the purpose of engineering for high priority Connecting Link roadway repairs, to be submitted by the deadline of October 21st, 2016.

McGibbon BE IT RESOLVED THAT Council does hereby receive and approve of the 2016 Connecting Link Inventory as prepared by WSP Engineering; AND FURTHER, BE IT RESOLVED THAT the Connecting Link Inventory shall be included in the Town of Bancroft Asset Management Plan as “Addendum A Connecting Link” and shall be fully incorporated into the Town of Bancroft Asset Management Plan in the annual update.

BE IT RESOLVED THAT Council adopt, by resolution, the Ad Hoc Recycling Blue Box Optimization Committee’s terms of reference, which shall include the following: (a) the mandate, To fact find on the process and assumptions used in the analysis that led to approval of this capital expenditure for the Blue Box Recycling Optimization Project (b) the Membership and quorum requirements; Three members. Majority of three. (c) the composition; Three councillors. (d) the method of recruitment of the Membership and appointment of a Chair; volunteer/motion of Council. (e) the reporting relationship; Report to Council (f) the resources to be made available to the Committee; Treasurer and Clerical (g) a defined timeframe for completion of the task or tasks. Year end.

McGibbon BE IT RESOLVED THAT Council does hereby appoint Paul Jenkins, Bill Kilpatrick and Mary Kavanagh to the Ad Hoc Recycling Blue Box Optimization Committee.

Kavanagh BE IT RESOLVED THAT Council does hereby appoint Mayor Jenkins as an ex-officio member of the Ad Hoc Recycling Blue Box Optimization Committee.

BE IT RESOLVED THAT Council does hereby appoint Deputy Mayor Jenkins as Chair of the Ad Hoc Recycling Blue Box Optimization Committee.

Jenkins BE IT RESOLVED THAT the Ad Hoc Blue Box Optimization Committee be tasked with creating a template for the evaluation of future capital projects. Page 8 of 12 October 11, 2016

BE IT RESOLVED THAT: Council direct staff engage a designer to prepare new logo options for Council consideration based on the feedback received as of October 7th, 2016.

Kavanagh BE IT RESOLVED THAT:the Council of the Corporation of the Town of Bancroft does hereby adopt the Procedure By-Law for governing the calling, place and proceedings of meetings of the Committee of Adjustment for the Corporation of the Town of Bancroft.

WHEREAS Canada Post announced drastic cutbacks to the public postal service in December 2013, AND WHEREAS there was a huge public outcry in response to the cutbacks and stiff opposition from most federal parties, including the Liberal Party, which promised to halt the delivery cuts and conduct a review of Canada Post, if elected. AND WHEREAS the delivery cuts were halted and our Liberal government is currently conducting a Canada Post Review, which started earlier this year with an independent task force to identify options for the future of postal service in this country. AND WHEREAS a parliamentary committee will hold e-consultations and meetings in various locations across the country on postal service and the options that have been identified by the task force and then make recommendations to the government on the future of Canada Post. AND WHEREAS it will be crucial for the parliamentary committee to hear our views on key issues, including the importance of maintaining the moratorium on post office closures, improving the Canadian Postal Service Charter, adding postal banking, greening Canada Post, keeping decent post office jobs in our communities, preserving daily delivery, restoring home mail delivery, developing services that help older Canadians remain in their homes and providing services that assist people with disabilities, AND WHEREAS the Town of Bancroft believes it is of the utmost importance to maintain a commercial Canada Post outlet in the town; THEREFORE B

WHEREAS recent polling, conducted on behalf of the Association of Municipalities of Ontario indicates 76% of Ontarians are concerned or somewhat concerned property taxes will not cover the cost of infrastructure while maintaining municipal services, and 90% agree maintaining safe infrastructure is an important priority for their communities; AND WHEREAS infrastructure and transit are identified by Ontarians as the biggest problems facing their municipal government; AND WHEREAS a ten-year projection (2016-2025) of municipal expenditures against inflationary property tax and user fee increases, shows there to be an unfunded average annual need of $3.6 billion to fix local infrastructure and provide for municipal operating needs; AND WHEREAS the $3.6 billion average annual need would equate to annual increases of 4.6% (including inflation) to province-wide property tax revenue for the next ten years; AND WHEREAS this gap calculation also presumes all existing and multi-year planned federal and provincial transfers to municipal governments are fulfilled; AND WHEREAS if future federal and provincial transfers are unfulfilled beyond 2015 levels, it would require annual province-wide property tax revenue increases of up to 8.35% for ten years; AND WHEREAS Ontarians already pay the highest property taxes in the country; AND WHEREAS each municipal government in Ontario faces unique issues, the fiscal health and needs are a challenge which unites all municipal governments, regardless o

Kavanagh BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 75-2016: Being a By-Law to Control Access to Fire Hydrants By-Law No. 76-2016:Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into a funding agreement with Her Majesty the Queen in Right of Ontario for the Ontario Community Infrastructure Fund – Formula-Based Component By-Law No. 77-2016: Being a By-Law to Authorize the Corporation of the Town of Bancroft to enter into a service agreement with HGC Management Inc. By-Law No. 78-2016: Being a By-Law to authorize the Corporation of the Town of Bancroft to enter into a vendor purchase agreement with Metro Compactor Service Inc. By-Law No. 79-2016: Being a By-Law to establish a Procedure By-Law for governing the calling, place and proceedings of meetings of the Committee of Adjustment for the Corporation of the Town of Bancroft.

McGibbon BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on October 11th, 2016, be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 80- 2016.

Kavanagh BE IT RESOLVED THAT the Regular Meeting of Council hereby close at 3:05.