Regular Council

McGibbon BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (b) personal matters about an identifiable individual, (d) labour relations or employee negotiations, and (e) litigation or potential litigation. General Nature: 1. Personal Matters About an Identifiable Individual (Local Board) 2. Labour Relations (Organization Structural Review) 3. Potential Litigation (Landowner Concern) 4. Potential Litigation (Landowner Concern) 5. Potential Litigation (Procurement)

Mullett BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the September 13th, 2016 closed session of Council.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated September 13th, 2016, as presented.

BE IT RESOLVED THAT Council does hereby support the Accessible Tourism Initiative, as presented by Community Care North Hastings on September 13th, 2016.

McGibbon BE IT RESOLVED THAT Council does hereby approve of the minutes of the previous session, held on August 9th, 2016, as presented:

BE IT RESOLVED THAT: a letter be sent to the Ministry of Transportation, ROMA, AMO and OGRA regarding the lack of visibility of "stop signs" held by road construction workers for traffic control during road construction; And that Council recognize that distracted driving is a serious problem and the Town undertake an awareness campaign regarding distracted driving and texting while driving, including recommendations of applications and methods for reducing distracted driving; And that a summer student be hired in 2017 to support the Community Safety and Well-being plan and to continue the work completed by the 2016 summer students regarding restorative justice and community safety and well-being planning; And that Council note the value of the 2010 Sorting Through the Maze and recognize the importance of such a document and explore the updating of the document by contacting United Way and North Hastings Community Integration Association;

Jenkins BE IT RESOLVED THAT Council does hereby grant the CSWB Committee permission to host a celebratory event, including light refreshments, at Club 580 with the date to be determined.

McGibbon BE IT RESOLVED THAT: The Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the July 18th, 2016 meeting of Page 3 of 13 September 13, 2016 the Bancroft North Hastings Heritage Museum Board.

Mullett BE IT RESOLVED THAT: The Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the meetings of Bancroft and Area Community Policing Advisory Committee held on May 10th, 2016 and September 6th, 2016.

McGibbon BE IT RESOLVED THAT the items listed under the Consent Agenda, items 15 (B) to 15 (AA), be received by the Corporation of the Town of Bancroft, for information.

Kavanagh BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft do hereby direct staff to proceed with an update to the Asset Management Plan to reflect the needs in water and waste water infrastructure, AND FURTHER BE IT RESOLVED THAT: this Asset Management Plan update will be financed from Town of Bancroft reserves.

Kavanagh BE IT RESOLVED THAT: The letter from North Hastings Children's Services, Page 5 of 13 September 13, 2016 dated August 29, 2016, be appropriately

Kavanagh BE IT RESOLVED THAT: The Council of the Corporation of the Town of Bancroft does hereby support the Town of Shelburne’s resolution regarding cutbacks to behavioral therapy for children affected by Autism Spectrum Disorder.

Mullett BE IT RESOLVED THAT: The Council of the Corporation of the Town of Bancroft does hereby support the Eastern Ontario Wardens' Caucus' resolution on affordable energy sources for Rural Ontario.

ADOPTION AWARENESS MONTH The Chair was relinquished to the Deputy Mayor for the reading and passing of this motion. WHEREAS, every child deserves to be loved, nurtured and have a permanent family. Sadly, some children in the care of Highland Shores Children’s Aid are waiting for such a home. Adoption gives these young people a brighter future and brings great joy to the adoptive parents. It offers permanency and security and gives them the opportunity to develop healthy, nurturing relationships in a family setting. WHEREAS, there are several children in Hastings, Northumberland and Prince Edward counties who are waiting for an adoptive home. These children are not the newborns most people picture when they think of adoption. Generally they are older boys and girls or sibling groups, as well as children with emotional or behavioural challenges; and WHEREAS, Highland Shores Children’s Aid has a continuing need for families who will adopt older children, sibling groups; children or youth with emotional, physical, social or behavioral challenges or medically fragile infants; and WHEREAS, these children require extra patience and support to help them overcome previous hardships; and WHEREAS, in fiscal 2015/16, 10 children and youth from Hastings, Northumberland and Prince Edward counties were adopted by families within our communities; and WHEREAS, it is important to stress that low income, being single or not owning a home does not disqualify individuals from adopting; and Page 6

McGibbon CHILD ABUSE PREVENTION MONTH The Mayor re-assumed the Chair. WHEREAS, child abuse is a complex and ongoing problem in our society, affecting many children in Bancroft; and WHEREAS, every child is entitled to be loved, cared for, nurtured, and secure and to be free from neglect, as well as from verbal, emotional, sexual and physical abuse; and WHEREAS, Bancroft faces a continuing need to support community-based programs to prevent child abuse and neglect; and WHEREAS, it is the responsibility of every adult who comes in contact with a child to protect that child’s unconditional right to a safe, nurturing childhood; and WHEREAS, Bancroft has dedicated individuals and organizations who work daily to counter the problem of child abuse and neglect and to help parents obtain the assistance they need; and WHEREAS, our community is stronger when all citizens become aware of child abuse and neglect prevention and become involved in supporting parents to raise their children in a safe, nurturing environment; and WHEREAS, Bancroft residents celebrate children, our town’s greatest resource and the community leaders of tomorrow; NOW, THEREFORE, I, Bernice Jenkins, Mayor, do hereby proclaim the month of October 2016 as CHILD ABUSE PREVENTION MONTH

Mullett NATIONAL FOSTER FAMILY WEEK WHEREAS, the lives of many citizens of the Town of Bancroft have been directly or indirectly impacted by the high numbers of children in care; and WHEREAS, foster and kin in care parents are individuals or couples with a genuine interest in children and a sense of community responsibility; and Page 7 of 13 September 13, 2016 WHEREAS as of June, 2016, 144 foster and kin in care parents in Hastings, Northumberland and Prince Edward counties provided a caring and safe environment for children in care; and WHEREAS, foster and kin in care parents of Highland Shores Children’s Aid provided close to 58,000 days of care to foster children last year; and WHEREAS, the number of children who received in care service in Hastings, Northumberland and Prince Edward counties for the year 2015/16 was 610; and THEREFORE BE IT RESOLVED that citizens of the Town of Bancroft are encouraged to support and embrace the community of foster and kin in care parents during this special week; and THEREFORE FURTHER BE IT RESOLVED that the Town of Bancroft declares the week of October 16-22nd, 2016 to be National Foster Family Week; NOW, THEREFORE, I, Bernice Jenkins, Mayor, do hereby proclaim the week of October 16-22nd, 2016 to be NATIONAL FOSTER FAMILY WEEK

BE IT RESOLVED THAT Council does hereby grant permission to Highlands Shores Children's Aid to tie purple ribbons along Hastings Street during the month of October, 2016.

Jenkins BE IT RESOLVED THAT Council does hereby agree, in principle, to the construction and installation of a Clay Oven in Riverside Park, subject to the provisions outlined in the Memorandum of Understanding and subject to a legal review of the MOU.

BE IT RESOLVED THAT Council direct the building committee to look for alternatives to the current heating system at the municipal office and explore all options for heating at the municipal office.

Kavanagh BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive the CAO's August report, dated September13th, 2016, as submitted.

WHEREAS the Municipal Blue Box Recycling Operations Planning Review, dated May 10th, 2016, was the basis for Council Approval of the project and resulting capital expenditures, BE IT RESOLVED That the report be released for general public access.

Kavanagh BE IT RESOLVED that an ad hoc committee made up of Council members and staff be formed to fact find on the process and assumptions used in the analysis that led to approval of this capital expenditure for the Blue Recycling Optimization Project.

Jenkins BE IT RESOLVED THAT this motion be introduced as permitted by Section 9.13.1 (Motions Without Notice) of By-Law #17-2011, Being A By-Law to Govern and Regulate the Proceedings of the Corporation of the Town of Bancroft, Page 9 of 13 September 13, 2016 AND FURTHER BE IT RESOLVED THAT Council suspend Section 9.40 of By-Law #17-2011 to allow for a Notice of Motion made in Committee of the Whole on May 24th, 2016 regarding the “boardwalk” to be brought forward for consideration by Council on September 13th, 2016, AND FURTHER BE IT RESOLVED THAT the Notice of Motion from May 24th, 2016, be brought forward and be heard prior to the Notice of Motion being brought forward regarding the “boardwalk” from August 9th, 2016.

McGibbon BE IT RESOLVED THAT Council move to extend the meeting past 4:30 for an additional hour.

McGibbon BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (d) labour relations or employee negotiations. General Nature: 1. Labour Relations (Organization Structural Review)

McGibbon BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the September 13th, 2016 closed session of Council.

Kavanagh Page 12 of 13 September 13, 2016 BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on September 13th, 2016, be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 74- 2016.

McGibbon BE IT RESOLVED THAT the Regular Meeting of Council hereby close at 5:30pm.