Regular Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated August 9th, 2016, as presented.

BE IT RESOLVED THAT: The Council of the Corporation of the Town of Bancroft does hereby adopt the following recommendations of the Water/Waste Water Report, as amended by Council: THAT an RFP for sewer camera work needs to be issued, or suitable alternative; THAT Camera purchase information was provided to the CAO for examination of the water system. A staff report should be brought to Council for approval ASAP; THAT an immediate request for the following be made to OCWA: - pumping station data, - data from all meter location within the Waste Water Treatment Facility, and - Contract base flow analysis calculation explanation, particularly for 2012; THAT an RFP should be issued for a Process Engineering Firm to complete a facility capacity assessment and to determine a suitable operational plan for the Waste Water Treatment plant reflecting actual and anticipated flows and possible decommissioning of portions of the Waste Water plant, subject to comments from the MOE; THAT , with the exception of the Debt Recovery Sub Committee, all other Committees will be rolled into the Core Committee; THAT the completion of this Study must be the top priority for the Municipality and sufficient resources must be allocated. A comprehensive Staff report to determine the best operational plan for both the Water and Waste Water Facilities needs to be completed in the very near future. Life Cycle Capital Replacement Costs should be considered within thi

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the presentation by Nicole Soanes and Kaitlyn Simpson, and that the presentation be forwarded to the Bancroft Community Safety and Well-being Committee for further recommendations and follow up.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meetings of Council held on June 7th, 2016, June 16th, 2016, June 20th, 2016, June 22nd, 2016, and June 28th, 2016 as presented.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 11 (B) to 11 (L), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the Bancroft Community Safety and Well-being Committee meeting held on May 25th, 2016, and receive the minutes of the Bancroft Community Safety and Well-being Committee meeting held on August 2nd, 2016.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of Committee of the Whole held on May 24th, 2016 and receive the minutes of Committee of the Whole held on June 28th, 2016, with the following recommendations: That the Council of the Corporation Of The Town Of Bancroft Does Hereby recognize that the ever increasing costs of the Ontario Clean Water Agency (OCWA) contract for Sewer and water cannot be sustained by the municipality (Cost of sewer has doubled in 6 years) and it has become obvious that the Municipality needs to seek more affordable alternatives, And Further That the Corporation of the Town of Bancroft begin seeking out those potential alternatives by putting out RFPs for the running and maintenance of the Town's water and Sewer facilities, And Further That, RFPs should also be issued for potential over site managers in the event that maintenance for Water and Sewer are brought ln—House; That Council grant permission in principle to St. Paul's United Church to install a collective art project along the York River (from bridge to bridge) from Labour Day Weekend to Tha nksgiving Weekend, 2016; That Council write a letter to congratulate Mr. John O'Donnell on his 40 years of service with the Hastings Quinte Paramedic Services and wish him well on his upcoming retirement; That Council adopt the Financial Reporting Policy by By-law; That Council enter into the

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the Bancroft Business Improvement Area meetings held on June 1st, 2016 and June 16th, 2016.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the Bancroft North Hastings Heritage Museum Board meetings held on May 16th, 2016 and June 20th, 2016.

BE IT RESOLVED THAT Resolution 224 be amended to include the following: That UBER be examined and That transit providers in the community be invited to Committee of the Whole to speak to proposed changes to the by-law.

BE IT RESOLVED THAT Resolution 224 be amended to remove: That the CAO's report dated August 9th, 2016, be received with the following recommendation: That Council direct staff to contact Transport Canada for the purpose of initiating protection measures to secure the Town of Bancroft Clark Lake Drinking Water Source; and

That Council direct staff to bring forward to Council an appropriate by-law that would govern transit private and social enterprises equally and further that municipal public transit being Community Care North Hastings TROUT be recognized and exempted from a licensing fee, and That UBER be examined and That transit providers in the community be invited to Committee of the Whole to speak to proposed changes to the by-law.

BE IT RESOLVED THAT: the CAO's report, with the exclusion of item #6, dated August 9th, 2016, be received with the following recommendation: That Council direct staff to contact Transport Canada for the purpose of initiating protection measures to secure the Town of Bancroft Clark Lake Drinking Water Source.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into Public Meeting pursuant to the Planning Act for the purpose of hearing support and/or objections for proposed re-zoning applications within the municipality.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby adjourn from Public Meeting and reconvene the regular meeting of Council.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the Municipal Blue Box Recycling Optimization Project as presented in the report and awards the contracts to the recommended proponents as set out in the Summary Report from Greenview Environment dated August 5th, 2016, all subject to Ontario Ministry of the Environment and Climate Change approval and securing of capital financing.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby enter into an agreement with Greenwood Paving (RFP 04-2016) for the single surface treatment of Upper Turriff Rd 5.8km; AND FURTHER BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby enter into an agreement with Leveque Bros. (RFP 05-2016) for the pavement capping of designated areas of Chemausghon Rd as requested in the RFP; AND FURTHER BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby authorize the work set out in the above-noted RFPs to proceed.

BE IT RESOLVED THAT: The Council of the Corporation of the Town of Bancroft does hereby approve of the Bancroft Earth Sciences Centre Master Plan, dated May 25, 2016, as prepared by Museum Planning Partners, subject to additional input and comments from the Algonquin First Nation ; AND FURTHER BE IT RESOLVED THAT: The Council of the Corporation of the Town of Bancroft does hereby request that Hastings County be designated as the marketing-lead for the Bancroft Earth Sciences Centre

BE IT RESOLVED THAT: The Council of the Corporation of the Town of Bancroft does hereby receieve the Action Tracking report from the Deputy Clerk, dated August 5th, 2016.

BE IT RESOLVED THAT: the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law 49-2016: Being A By-Law to authorize the execution of a tax arrears agreements pursuant to Section 378 of the Municipal Act, 2001. By-Law 50-2016: Being A By-Law to authorize the Town of Bancroft to enter into an agreement with J P Leveque Bros. Haulage Ltd for the application of asphalt padding to selected sections of Chemaushgon Road (Airport Road). By-Law 51-2016: Being A By-Law to authorize the Town of Bancroft to enter into an agreement with Greenwood Paving (Pembroke) Ltd. for the application of road surface treatment on Upper Turriff Road. By-Law 52-2016: Being A By-Law to adopt a Financial Reporting Policy for the Town of Bancroft. By-Law 53-2016: Being A By-Law to adopt a Corporate Credit Card Use Policy for the Town of Bancroft. By-Law 54-2016: Being A By-Law to amend Schedule "A" to By-Law 10-2015, Being a By-Law to adopt Town of Bancroft Policy No. GG-003, Delegation of Powers Policy . By-Law 55-2016: Being A By-Law assuming as a common and public highway that Part of Lot 55, West Hastings Road, Part 1, 21R-24601, formerly Township of Faraday, now Town of Bancroft, County of Hastings. By-Law 56-2016: Being A By-Law to authorize the Corporation of the Town of Bancroft to enter into a Site

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (b) personal matters about an identifiable individual, (c) Proposed or pending acquisition or disposition of land, (e) litigation or potential litigation, and (f) solicitor-client privilege. General Nature: (1) Potential Litigation (2) Solicitor Client Privilege (3) Community Care North Hastings (4) Privacy Concern

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the August 9th, 2016 closed session of Council.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on August 9th, 2016, be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 62-2016.

BE IT RESOLVED THAT the Regular Meeting of Council hereby close at 4:18.