Regular Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated June 7th, 2016, as presented.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meetings of Council held on May 10th, 2016, and May 24th, 2016, amended with errors and omissions as recorded. May 10th - missing recorded votes - cash flow analysis

BE IT RESOLVED THAT: The Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the Bancroft Community Safety and Well-being Committee meeting held on May 25th, 2016, with the following recommendation: THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the Bancroft Community Safety and Well-being Plan.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the Committee of the Whole meeting held on May 24th, 2016 with the following recommendations: THAT Council accept the Town of Bancroft Closed Meeting Protocol as presented; THAT staff continue work on finding alternatives to fund the Wastewater debt and to ensure that capital replacement is also built into the plan that would mitigate against further debt charges; and THAT Council declare Block 30 and Block 31 on Plan 21M-199, Town of Bancroft, County of Hastings surplus, that the surplus property be transferred to the adjacent land owner (Oak Street Properties Inc.), and that the adjacent land owner incur all expenses related to the transfer of the property including but not limited to all legal and survey fees.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the Bancroft Public Library Board meeting held on April 20, 2016.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the minutes of the Bancroft Business Improvement Area meeting held on April 28, 2016.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 10 (B) to 10 (S), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT: Resolution #172-2016 be amended to remove "and approve the same."

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the consolidated audited financial statements for the year ended December 31, 2015.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the CAO's report, dated June 7th, 2016 for information purposes only.

BE IT RESOLVED THAT the cash flow reconciliation prepared monthly be brought to Committee of the Whole as part of the Finance/Treasury report.

BE IT RESOLVED THAT: the staff report regarding the Fireworks Buffer Zone be received for information purposes only.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby adopt the new logo design, as presented; AND FURTHER, BE IT RESOLVED THAT: the new logo be used going forward on all Town of Bancroft correspondence, marketing materials, signage, and other uses as appropriate in place of the previously adopted Town logo. NOT

BE IT RESOLVED THAT: Council direct staff to consult Metis Nation, Algonquins, and the Native Studies Department at Trent University to seek feedback regarding indigenous symbolism to be added to the Town of Bancroft logo.

Whereas the Town of Bancroft is responsible to their taxpayers to ensure that services and service delivery meets or exceeds required standards, and are cost efficient; And Whereas accountability to the Town of Bancroft taxpayers is of utmost importance to Council and staff; And Whereas the Council of the Town of Bancroft shall carry out their due diligence to ensure that services required are selected on a comparison and/or competitive basis; And Whereas as much detail as possible from a closed session of Council shall be reported publically in accordance to the Town closed meeting protocol; Now Therefore Be It Resolved That, in response to a Closed Session of Council held on May 10 th , 2016 whereby a presentation (“Blue Box Optimization Report”) was made by Greenview Environmental, Council does hereby report that the presentation contained information that related to service delivery of blue box recycling which identified details pertaining to personnel and corporate assets within the town’s ownership and those assets which would require cost determination to be

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby receive the Action Tracking report from the Deputy Clerk/Economic Development Coordinator for information purposes only.

BE IT RESOLVED THAT: Resolution #183 be amended to read "monthly," rather than "quarterly."

BE IT RESOLVED THAT: Town of Bancroft staff will report monthly to council, a current cash flow analysis for the Town of Bancroft as it relates to operating, capital, water and waste water budgets.

BE IT RESOLVED THAT: the Town of Bancroft Treasurer prepare and present to Council for approval once a year an annual budget for Water.

BE IT RESOLVED THAT: the Town of Bancroft Treasurer prepare and present to council for approval, once a year, an annual budget for Waste Water. This budget will include Septage.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (b) Personal matters about an identifiable individual, (c) Proposed or pending acquisition or disposition of land, and (e) litigation or potential litigation. General Nature 1. Personnel 2. Acquisition of unopened road allowance 3. Potential properties to house public works

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the June 7th, 2016 closed session of Council.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on June 7th, 2016, be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 43-2016.

BE IT RESOLVED THAT the Regular Meeting of Council hereby close at 3:30.