Regular Council

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (d) labour relations or employee negotiations and Section 239 (2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board .

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby direct staff to carry out all actions as approved in the October 14, 2014 closed session of Council.

BE IT RESOLVED THAT the Council of the Council of the Corporation of the Town of Bancroft does hereby approve of the open session agenda dated October 14, 2014, as presented.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting of Council held on September 8, 2014, as presented.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 11 (B) to 11 (L), be received by the Corporation of the Town of Bancroft, for information.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting held on May 27, 2014 and receive the verbal report provided by Committee Chair Wayne Wiggins of the Service Delivery Committee meeting held on September 23, 2014 with the following recommendations: Page 3 of 12 October 14, 2014 i. BE IT RESOLVED THAT the Service Delivery Committee recommend that the overage is taken from the Connecting Link Funds, and the report is received by the Manager of Public Works for information purposes. ii. BE IT RESOLVED THAT the Service Delivery Committee recommend to Council that Council proceed with the Bulk Propane contract with Superior Propane. iii. BE IT RESOLVED THAT the Service Delivery Committee recommend to Council that the Rally of the Tall Pines Request for Permission, and that permission be granted to the Maple Leaf Rally Club to use the roads within the Town of Bancroft on November 28, 2014 to November 29, 2014 for the annual Rally of the Tall Pines that takes place in our municipality.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting held on May 27, 2014 and receive the verbal report provided by Committee Chair Don Koppin of the Waste Management Committee meeting held on September 23, 2014.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting held on March 27, 2014 and receive the verbal report provided by Committee Chair Peter Whitehead of the Economic Development & Planning Committee meeting held on September 25, 2014 with the following recommendations: i. BE IT RESOLVED THAT the Economic Development and Planning Committee does hereby recommend to Council that a letter of support be prepared for the NHEDC to be included with their Rural Economic Development grant application. ii. WHEREAS the Town of Bancroft will encounter growth in many shapes and forms; AND WHEREAS proactive planning to ensure growth and change occurs in a manner that is sustainable, it requires a methodical well thought out approach that will require consideration of the work that has been done, community participation and political support; AND WHEREAS it is duty and responsibility of Council to ensure that public safety and economic retention and growth is protected and supported; NOWTHEREFORE BE IT RESOLVED THAT the Economic Development and Planning Committee hereby recommends that Council commit to the development of a Economic Strategic Plan that will become part of the overall Strategic Plan. AND FURTHER that Council assign the process, engagement and delivery of an Economic Strategic Plan to the Economic Development and Planning Committee of the Town of Bancroft. iii. BE IT RESOLVED THAT the Economic Development

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting held on May 28, 2014 and receive the verbal report provided by Committee Chair Paul Jenkins of the Finance & Administration Committee meeting held on September 24, 2014 with the following recommendations: i. BE IT RESOLVED THAT the Finance and Administration Committee does hereby recommend to Council to adopt the Accountability and Transparency Policy as presented. ii. BE IT RESOLVED THAT the Finance and Administration Committee does hereby recommend to Council that the Parking Levy fee be refunded to the Bancroft Legion Hall, Branch 181, as a donation and that a letter be sent to the Legion indicating the amount in services that the Town provides in services.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting held on May 23, 2014 and receive the verbal report provided by Committee Chair Wayne Wiggins of the Policing Committee meeting held on September 22, 2014.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meeting held on June 18, 2014 and receive the verbal reports provided by Committee Chair Charles Mullett of the Human Resources Committee meetings held on September 19, 2014 and October 9, 2014 .

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve of the minutes of the meetings held on April 7, 2014, June 2, 2014 and September 15, 2014 and receive the verbal report provided by Committee Chair Don Koppin of the Community Sustainability Planning Committee meeting held on October 1, 2014.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive the CAO's report, dated October 14, 2014.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby accept the proposal submitted by Public Sector Digest for Phase II of the Town's Asset Management Plan.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby accept the proposal submitted by Ontario Clean Water Agency for the preparation of Water & Sewer Financial Plans, as required by Ontario Regulation.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby accept the proposal submitted by Watson & Associates Economists Ltd. for the completion of a capital services study.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive the Finance Department's report on recent activities, for information.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive the Finance Department's report on the 2015 OPP Billing Statement, for information.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby accept the recommendation from the Public Works and Landfill Operations Manager and CAO that the award for contract for RFP 002-2014 be brought back to Council at a later date for reconsideration.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby approve and direct staff to engage Realterm in an energy performance contract for upgrading and maintenance of street lights to LED lighting in the Town of Bancroft.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby receive the Manager of Public Works' report on contaminated soil at the Dungannon Landfill, for information.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby accept the proposal for a one year extension of curbside collection of recycling submitted by BFI Canada.

BE IT RESOLVED THAT: the Council of the Corporation of the Town of Bancroft does hereby authorize the Public Works and Landfill Operations Manager to purchase a 1999 bucket truck to replace the existing truck that is out of service upon receipt of a satisfactory inspection of vehicle by Wajax.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does permit the closure of municipal roads, being that part of Monck Street from the Public Works Garage to Sherbourne Street and that part of Sherbourne Street from the intersection of Monck Street to Bridge Street and that part of Bridge Street from the intersection of Sherbournce Street to Hastings Street and that part of Hastings Street from the intersection of Bridge Street to Station Street and that part of Station Street from the intersection of Hastings Street to Riverside Park for the Bancroft Lions Club's Annual Santa Claus Parade on Saturday, December 6, 2014, commencing at 2:30 p.m.

WHEREAS the Town of Bancroft is in receipt of the new OPP Billing Model which will see invoices split between base costs and calls for service on an approximate 60/40 split; AND WHEREAS all municipalities will pay the same base cost per property, which is estimated at $203.00 per property; AND WHEREAS the new model received Cabinet approval on August 13, 2014 and will commence on January 1, 2015, to be phased in over five years; AND WHEREAS the Province is currently responsible for policing costs associated with unorganized townships; AND WHEREAS the Municipality of Killarney passed a resolution requesting the Province implement a billing method for those properties located in unorganized townships; NOWTHEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby endorse the resolution passed by the Municipality of Killarney and request the Province implement a billing method for those properties in unorganized townships so those properties contribute to their fair share of policing costs; AND FURTHER RESOLVED THAT this resolution be forwarded to the Premier, Minister of Community Safety and Correctional Services, Ministry of Finance, AMO, Todd Smith, MPP Prince Edward-Hastings and all municipalities serviced by the OPP.

WHEREAS the Ministry of Environment has cancelled the funding for the management of rechargeable batteries, portable fire extinguishers, fluorescent light bulbs and tubes, mercury containing devices, pharmaceuticals and sharps including syringes; AND WHEREAS it is the intent of the Ministry to move forward with a producer responsibility approach for managing these wastes; AND WHEREAS the Ministry does not expect municipalities and taxpayers to take on the financial costs for the collection of these waste materials; AND WHEREAS there is no indication of a new program for managing these wastes at this time and the deadline for the current program is fast approaching; AND WHEREAS the Municipality of Centre Hastings passed a resolution requesting the Province establish a producer responsibility approach; NOWTHEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby endorse the resolution passed by the Municipality of Centre Hastings and request the Ministry of Environment establish a producer Page 8 of 12 October 14, 2014 responsibility approach that will reimburse full costs for phase two Municipal Hazardous or Special Waste (MHSW) program before 2015 budgetary impacts; AND FURTHER RESOLVED THAT the transfer from the Ministry of Environment to producer responsibility be seamless and the consultation process include input from a wider range of municipalities. AND FURTHER THAT this resolution be forwarded to the Premier, Minister of Environmen

WHEREAS the generation of solid waste and the needless waste of water and energy resources are recognized as global environmental problems; AND WHEREAS municipal and provincial governments have an important role to play in promoting waste reduction, reuse, recycling, composting and other conservation measures; AND WHEREAS communities, businesses and organizations across Canada have committed to working together to raise awareness of these issues during Waste Reduction Week in Canada; NOWTHEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby proclaim October 20, 2014 to October 26, 2014 as Waste Reduction Week in the Town of Bancroft.

WHEREAS small and medium sized businesses are the cornerstone of the Canadian economy; AND WHEREAS small and medium sized businesses account for 99.9% of all Canadian companies and employ more than 60% of private sector workers; AND WHEREAS small businesses are paramount to the economic sustainability and vibrancy of the Town of Bancroft; AND WHEREAS the Business Development Bank of Canada dedicates one week per year to celebrate small businesses and entrepreneurs; NOWTHEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby proclaim October 19, 2014 to October 25, 2014 as Small Business Week in the Town of Bancroft and celebrate the economic contribution small businesses make to the community; AND FURTHER RESOLVED THAT the theme "Back to Basics. Reenergize Your Business." be and is hereby the theme for Small Business Week in the Town of Bancroft.

WHEREAS child abuse is a complex and ongoing problem in our society, affecting many children in Bancroft; AND WHEREAS every child is entitled to be loved, cared for, nurtured and secure and to be free from neglect, as well as from verbal, emotional, sexual and physical abuse; AND WHEREAS Bancroft faces a continuing need to support community based programs to prevent child abuse from neglect; Page 9 of 12 October 14, 2014 AND WHEREAS it is the responsibility of every adult who comes in contact with a child to protect that child's unconditional right to a safe, nurturing childhood; AND WHEREAS Bancroft has dedicated individuals and organizations who work daily to counter the problem of child abuse and neglect and to help parents obtain the assistance they need; AND WHEREAS our community is stronger when all citizens become aware of child abuse and neglect prevention and become involved in supporting parents to raise their children in a safe, nurturing environment; AND WHEREAS Bancroft residents celebrate children, our town's greatest resource and the community leaders of tomorrow; NOWTHEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby proclaim the month of October 2014 as Child Abuse Prevention Month in the Town of Bancroft and commend this observance of the residents of Bancroft.

WHEREAS the lives of many citizens of the Town of Bancroft have been directly or indirectly impacted by the high numbers of children in care; AND WHEREAS foster and kin in care parents are individuals or couples with a genuine interest in children and a sense of community responsibility; AND WHEREAS over 200 foster and kin in care parents in Hastings, Northumberland and Prince Edward Counties provide a caring and safe environment for children in care; AND WHEREAS foster and kin in care parents of Highland Shores Children's Aid provided over 74,000 days of care to foster children last year; AND WHEREAS the number of children who received care service in Hastings, Northumberland and Prince Edward Counties for the year 2013/14 was 760; NOWTHEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby proclaim October 19, 2014 to October 25, 2014 as National Foster Family Week in the Town of Bancroft and commend this observance of the residents of Bancroft; AND FURTHER RESOLVED THAT the residents of the Town of Bancroft be hereby encouraged to support and embrace the community of foster and in kin care parents during this special week.

WHEREAS as of July 31, 2014 there were 11 children in Hastings, Northumberland and Prince Edward Counties combined who were either being transitioned into their adoptive home or were waiting to have an adoptive home found for them; AND WHEREAS Highland Shores Children's Aid has a continuing need for families who will adopt older children and sibling groups; AND WHEREAS some of these children may include medically fragile infants, children or youth with emotional, physical, social and/or educational challenges; AND WHEREAS these children require extra patience and support to help them overcome previous hardships; AND WHEREAS in 2013/14, 21 children and youth from Hastings, Northumberland and Prince Edward Counties and 7 additional children, who were in the care of other societies, were adopted by families within our communities; AND WHEREAS it is important to stress that low income, being single or not owning a home does not disqualify individuals from adopting; AND WHEREAS children waiting for adoptive parents and families who have adopted these children require and deserve community and society support; Page 10 of 12 October 14, 2014 NOWTHEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby proclaim the month of November as Adoption Awareness Month in the Town of Bancroft and that the Town of Bancroft encourage agencies, religious organizations, businesses and others to celebrate adoption, honour families that grow through adoption,

BE IT RESOLVED THAT Resolution #251-2014 be and is hereby amended to remove By-Law No. 53-2014 and By-Law No. 54-2014 from Resolution #251-2014.

BE IT RESOLVED THAT the following by-laws be introduced and read a first, second and third time and be finally passed and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No. 51-2014: to authorize the Corporation of the Town of Bancroft to enter into an agreement with the Maple Leaf Rally Club for the use of municipal roads and property. By-Law No. 52-2014: to adopt Town of Bancroft Policy No. GG-002, accountability and transparency for members of Council and staff of the Corporation.

BE IT RESOLVED THAT the Council of the Corporation of the Town of Bancroft does hereby move into closed session pursuant to the Municipal Act, Section 239 (2) (d) labour relations or employee negotiations and (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

BE IT RESOLVED THAT a by-law to confirm the proceedings of the meeting of Council held on October 14, 2014 be hereby given a first, second and third reading, and be finally passed, signed, sealed and numbered By-Law 55-2014

BE IT RESOLVED THAT the Regular Meeting of Council hereby close at 4:19 p.m.