Committee of the Whole

McGibbon BE IT RESOLVED THAT the Committee of the Whole does hereby approve of the open session agenda, dated June 28th, 2016, as amended.

BE IT RESOLVED THAT the Committee of the Whole does hereby approve of the minutes of the Committee of the Whole meeting held on May 24th, 2016, as presented.

BE IT RESOLVED THAT the Town of Bancroft waive the fees for the 24 hour Theatre Project. Not

BE IT RESOLVED THAT: The resolution below regarding recorded votes be Page 2 of 9 June 28, 2016

BE IT RESOLVED THAT: All further votes taken in committees and council be recorded votes.

BE IT RESOLVED THAT: The Corporation Of The Town Of Bancroft Does Hereby recognize that the ever increasing costs of the Ontario Clean Water Agency (OCWA) contract for Sewer and water cannot be sustained by the municipality (Cost of sewer has doubled in 6 years) and it has become obvious that the Municipality needs to seek more affordable alternatives, further, be it resolved that the Corporation of the Town of Bancroft begin seeking out those potential alternatives by putting out RFPs for the running and maintenance of the Town's water and Sewer facilities; further, RFPs should also be issued for potential over site managers in the event that maintenance for Water and Sewer are brought ln—House.

BE IT RESOLVED THAT: Committee of the Whole does hereby recommend to Council that permission be granted in principle to St. Paul's United Church to install a collective art project along the York River (from bridge to bridge) from Labour Day Weekend to Thanksgiving Weekend, 2016.

Kavanagh BE IT RESOLVED THAT: The motion below regarding the boardwalk be

BE IT RESOLVED THAT: The Committee of the Whole recommend that the Council of the Town of Bancroft lend its full support to the downtown boardwalk initiative as per the recommendations in the revitalization report that identified the under utilization of our greatest resource the York River as one of our major weaknesses. And further the Town send out formal letters to the land owners who are refusing to allow the board walk to cross their property requesting clarification of their position and ask that they reconsider, as the long term ramifications of allowing the board walk to remain incomplete and deteriorate reflects poorly on the town's revitalization efforts and denies residents and visitors alike a unique experience by the York River.

BE IT RESOLVED THAT: The items listed in the Consent Agenda, 7(B) to 7 (J) be received by the Committee of the Whole, for information.

McGibbon BE IT RESOLVED THAT Committee of the Whole recommend to Council that a letter be written to congratulate Mr. John O'Donnell on his 40 years of service with the Hastings Quinte Paramedic Services and wish him well on his upcoming retirement.

Jenkins BE IT RESOLVED THAT: Committee of the Whole does here receive reports 10.1.2- 10.1.4 from the Chief Building Official.

BE IT RESOLVED THAT the Committee of the Whole does hereby recommend that the Council of the Corporation of the Town of Bancroft deem zoning by-law amendment application number 002-2016 complete and that the application to amend the Town of Bancroft Comprehensive Zoning By-Law No. 27-2006 be processed in accordance to the Planning Act.

Mullett Page 5 of 9 June 28, 2016 BE IT RESOLVED THAT the Committee of the Whole does hereby recommend that the Council of the Corporation of the Town of Bancroft deem zoning by-law amendment application number 003-2016 complete and that the application to amend the Town of Bancroft Comprehensive Zoning By-Law No. 27-2006 be processed in accordance to the Planning Act.

BE IT RESOLVED THAT the Committee of the Whole does hereby recommend that the Council of the Corporation of the Town of Bancroft deem zoning by-law amendment application number 004-2016 complete and that the application to amend the Town of Bancroft Comprehensive Zoning By-Law No. 27-2006 be processed in accordance to the Planning Act.

McGibbon BE IT RESOLVED THAT the Committee of the Whole does hereby recommend that the Council of the Corporation of the Town of Bancroft deem zoning by-law amendment application number 005-2016 complete and that the application to amend the Town of Bancroft Comprehensive Zoning By-Law No. 27-2006 be processed in accordance to the Planning Act.

McGibbon BE IT RESOLVED THAT: The Committee of the Whole does hereby receive the DRAFT Wildland Fire Assessment and Mitigation: A Guidebook in support of the Provincial Policy Statement, 2014 Report for information purposes only.

McGibbon BE IT RESOLVED THAT: Committee of the Whole does hereby recommend to Council that the Financial Reporting Policy be adopted by by-law at the next regular meeting of Council.

McGibbon Page 6 of 9 June 28, 2016 BE IT RESOLVED THAT: This report be received for information purposes and that Committee of the Whole does hereby recommend to Council to enter into the 2016 Rally of the Tall Pines Road Use Agreement.

BE IT RESOLVED THAT: That Committee of the Whole does hereby recommend to Council that GG- 003 be amended by By-Law as recommended by staff to include: Relevant Delegated Delegated Reporting Legislative Rationale Authority To Requirements Authority Considered Deem Planning a minor Applications to All Notices of Clerk or Act, R.S.O. planning Amend Application to Planning 1990, matter when Comprehensive be reported to Coordinator Section 34 application Zoning By-Law Council. (10.4) is complete uncontested.

Kavanagh BE IT RESOLVED THAT: Committee of the Whole receive the Action Tracking Report from the Deputy Clerk/Economic Development Coordinator for information purposes only.

Mullett BE IT RESOLVED THAT: Committee of the Whole receive the Bill 181 report from the Deputy Clerk/Economic Development Coordinator for information purposes only.

McGibbon BE IT RESOLVED THAT: Committee of the Whole receive the Bill 8 Report from the Deputy Clerk/Economic Development Coordinator for information purposes only.

Jenkins BE IT RESOLVED THAT: Committee of the Whole receive the Economic Development Department Report from the Deputy Clerk/Economic Development Coordinator for information purposes only.

Kavanagh BE IT RESOLVED THAT: The Committee of the Whole receive the report on the draft audited financial statements and further that the Mayor and Deputy Mayor be authorized to sign the statements as required by the auditor prior to finalizing the statements for release.

Kavanagh BE IT RESOLVED THAT: The additional Community Grant Applications be received and filed and further that the Mineral Capital Concert Series be informed the weekly rental of the Band Shell in Millennium Park is $50.00, space for vendors in the park is $25 and use of Club 580 used to make refreshments, etc. is $90 for a total of $165. NOT

McGibbon BE IT RESOLVED THAT the grant request for 750$ from the Mineral Capital Concerts Series be denied.

McGibbon Page 8 of 9 June 28, 2016 BE IT RESOLVED THAT the Mineral Capital Concert Series be granted use of the park, bandshell, and Club 580 free-of-charge for the 2016 concert series only.

Kavanagh BE IT RESOLVED THAT: The Committee of the Whole hereby receive the CAO report date June 28th, 2016 and that Committee of the Whole hereby recommend to Council the Town of Bancroft policy respecting the use of corporate credit cards be approved as amended.

McGibbon BE IT RESOLVED THAT the Committee of the Whole does hereby adjourn at 2:36.