Committee of the Whole

BE IT RESOLVED THAT the Committee of the Whole does hereby approve of the open session agenda, dated March 29, 2016, as presented.

BE IT RESOLVED THAT the Committee of the Whole does hereby approve of the minutes of the Committee of the Whole meeting held on February 26, 2016, as presented.

BE IT RESOLVED THAT the Committee of the Whole does hereby recommend that the Council of the Corporation of the Town of Bancroft deem zoning by-law amendment application number 001-2016 complete and that the application to amend the Town of Bancroft Comprehensive Zoning By-Law No. 27-2006 be processed in accordance to the Planning Act.

BE IT RESOLVED THAT the Committee of the Whole does hereby receive the March, 2016 Building Permit Summary report from the CBO/By-Law Enforcement Officer for information purposes only.

BE IT RESOLVED THAT the Committee of the Whole does hereby recommend that Council: Receive the engineered drawings for the replacement of the boiler (furnace) in the municipal office; and Direct Staff to proceed with the request for proposal process to replace this boiler.

BE IT RESOLVED THAT Clause 5 in Resolution 5 be amended to read: For cash contributions, any amounts owing to the Town of Bancroft may be deducted by the grant amount approved by Council prior to payment of the grant being made.

BE IT RESOLVED THAT the Committee of the Whole receives this report and recommend Council consider and adopt the following guidelines for the Community Grant Program. The recommended guidelines are: 1. Deadlines for grant submissions will be set in such a fashion as to allow for appropriate consideration of the requests made. Presently the deadline is January 31 (or the following Monday if that day falls on a weekend); 2. Application information will be provided to the Committee of the Whole as soon as practical. This information will include the name of the requesting organization, the amount requested (cash or in-kind), a summary of the proposed activity and if the organization received any consideration in the previous year; 3. Once the recommendation of the Committee of the Whole has been approved by Council, Staff will communicate the approval and proceed with administering the program; 4. For programs and events where Town property and/or facilities are requested at no charge, a rental fee be charged and a rebate be given based on the percentage of participants from the Town of Bancroft; 5. For cash contributions, any amounts owing to the Town of Bancroft may be deducted by the grant amount approved by Council prior to payment of the grant being made; 6. The Town reserves the right to withhold payments until appropriate conditions have been met. These conditions will be communicated in the letter that communicates Council’s approv

BE IT RESOLVED THAT the Committee of the Whole receive this report and make recommendations to Council for support as deemed appropriate by the Committee.

BE IT RESOLVED THAT the Committee of the Whole does hereby receive the Action Tracking Report form the Deputy Clerk/Economic Development Coordinator information purposes only.

BE IT RESOLVED THAT the items listed under the Consent Agenda, items 9(B) to 9(E), be received by the Committee of the Whole, for information.

BE IT RESOLVED THAT Committee of the Whole does hereby recommend that the Draft 2016 budget be brought forward to Council on April 12th, 2016 for further discussion.

BE IT RESOLVED THAT the Committee of the Whole does hereby recommend to Council that the Town of Bancroft be an “Oak Sponsor” of the 2016 Saw-Tech Log Expo.

BE IT RESOLVED THAT Committee of the Whole does hereby recommend to Council that Bancroft purchase a 10x10 indoor table at SawTech.

BE IT RESOLVED THAT the Committee of the Whole does hereby recommend to Council to support, in principal, the City of Kingston's resolution which endorses a national discussion of a Basic Income Guarantee for all Canadians.

BE IT RESOLVED THAT the Committee of the Whole does hereby moved into closed session pursuant to the Municipal Act, S.O. 2001, Section 239 (2) (c) proposed or pending acquisition or disposition of land by the municipality or local board.

BE IT RESOLVED THAT the Committee of the Whole does hereby direct staff to carry out all actions as approved in the March 29, 2016 closed session of Committee of the Whole.

BE IT RESOLVED THAT the Committee of the Whole does hereby adjourn at 4:02.